Team Assistant

All vacancies of AustraliaAdministration & Office SupportTeam Assistant

Core focus in maintaining effective office management procedures, support to the Directors, book keeping and reception duties.

Summary about this job

Office Management

Company: Affinity Fire Engineering

Location: Melbourne

Work type: Full Time

Salary: n\a

Phone: +61-7-5935-1076

Fax: +61-8-2731-1646

E-mail: n\a

Site:

Detail information about job Team Assistant. Terms and conditions vacancy

  • Dedicated training and assistance provided
  • Employment with a young dynamic team
  • Office located adjacent Southern Cross Station

Affinity specialises in fire engineering consultancy, to service key industry players throughout Australia and the UK. We are currently seeking an experienced Team Assistant to join our Melbourne office, located in the CBD. This position offers long-term career growth with diverse opportunities available. You will work in an office environment that is both supportive and friendly, with excellent resources and a genuine work/life balance approach.


Job Summary

This key position reports to the Company Directors, the core focus is  to provide and maintain effective administration/office  management procedures, as well support the Directors to achieve the operational goals of the organisation. You will also have a general support role to a team of approximately 7 professionals in Melbourne, and as well as our Sydney office on occasions.

 

Responsibilities include

  • General reception duties including answer incoming calls efficiently and greeting clients, ordering office supplies and ensuring all equipment is in working order. 
  • Accurate recordkeeping of correspondence including archiving of projects, and general filing.
  • Minor Bookkeeping duties, including invoicing, payments, petty cash, banking. 
  • Debt collection.       
  • Manage workflow.    
  • Prepare and maintain accurate and well presented documents including general correspondence, reports, agendas, minutes and presentations.
  • Participate in the development and implementation of general office systems, policies and procedures.         
  • Support to the Directors and team where required, including; organising meetings and travel and accommodation requirements.     
  • Assist with Company marketing 
  • Management of company insurances.

You will have

  • Strong computer literacy including: Intermediate - advanced Microsoft Office Suite skills, in particular Word, Excel and PowerPoint.        
  • Experience of accounting packages or a willing to learn (experience with Xero is advantageous)
  • Successful debt collection accurate data entry dealing with clients in an efficient and professional manner.   
  • Reliability, flexibility and a willingness to support other team members.     
  • Exceptional attention to detail.     
  • Excellent communication (written and verbal) and interpersonal skills.   
  • Excellent time management and organisational skills.
  • The ability to work well within a team, as well as independently.
  • The ability to adapt to varying workloads, to effectively manage multiple tasks and meet deadlines. 
  • The ability to follow through with all tasks, assuming responsibility for nominated tasks and requiring minimum supervision.   
  • A strong customer service focus providing consistent support to internal and external stakeholders at all times. 
  • Well-developed problem-solving skills.

This is a full -time position working 37.5 hours per week - Monday to Friday: 8.45am to 5pm.

Salary is negotiable based on qualifications, experience and ability.

 

Applications must include current resume, a cover letter addressing the required skills and experience outlined above.

If you believe you are the right person to join the Affinity team and fulfill this crucial role within our business, please forward your application to: 
Garry Weir
Director
Applications close at 5pm Wednesday 4th of July

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