Integrated Management System Coordinator

Summary about this job

Detail information about job Integrated Management System Coordinator. Terms and conditions vacancy

We are searching for a master multi-tasker with excellent communications skills and can-do attitude to join our team and grow in this role. If you see yourself as an excellent administrator that has so much more to offer, then this is the role for you. Candidates must have excellent attention to detail, previous experience with management systems or document control and a genuine interest in building their career in QHSE.

Executive Risk Solutions (ERS) is an award winning, innovative, forward-thinking business that is focused on developing and delivering best practice solutions. With offices throughout Australia and Headquarters in Perth, ERS was established in 2008 and has positioned itself as a Security and Emergency management specialist of choice for many companies. In 2014 ERS was awarded the WA Business News Business of the Year award; this was followed by ERS winning the 2015 National Telstra Business of the Year.

This role will report to the Business Support Manager in our Myaree office, and will be responsible for maintaining our Integrated Management System (IMS) to support continuous improvement and ongoing certification to ISO 9001 & 14001, AS 4801 & OHSAS 18001.

Role and Responsibility

* Handling the review and approval of IMS documentation, ensuring they comply with company format and distributed to the necessary key stakeholders for feedback and approval;

* Timely document expediting of IMS documents, and online Management System pages;

* Managing SharePoint portals related to IMS and reporting;

* Serve as Document Controller for the organisation;

* Assist with the development and reporting of IMS Key Performance indicators;

* Coordinate the internal audit schedule and emergency drills;

* Assist with conducting internal audits;

* Liaise with certifying body regarding annual audits and closeout of actions;

* Maintain the Corrective Action Register and ensure timely closure of actions;

* Maintain the asset register for the organisation, including periodic inspections, testing/tagging, etc;

* Coordinate QHSE Meetings and taking minutes where required.

* Assisting with QHSE monthly reporting; and

* Undertake other duties consistent with the function and role of the position and comply with all directions from ERS Executive Management Team. This may include administrative roles.

Essential Skill and Qualification Requirements

* Sound knowledge of Microsoft Office suite (with strong SharePoint experience an advantage);

* A well-developed knowledge of, and experience in the application and design of Integrated Management Systems and Document Control procedures;

* Experience with auditing and ISO certification

* Excellent communication and interpersonal skills, including report writing and presentation delivery.

* Strong knowledge of resource sector OHS policies and procedures.

* Ability to work independently and high sense of responsibility and initiative.

* At least 3-5 years with quality management related experience.

* Current Drivers Licence

Desirable Skills and Attributes

* Internal Auditor or Lead Auditor qualification.

* Health and Safety, Environment or Quality Management courses (Cert IV. or equivalent).

* Knowledge of applied statistics, process analysis and outcomes & database management.

* Knowledge of operational and project management.

ERS is an equal opportunity employer and we support diversity in our workforce.

ERS is a family friendly company with a philosophical commitment to a good work/life balance. We are committed to developing the right person who is highly organised by offering training, support and an attractive remuneration package.

This position is available immediately.

if you're ready to join the ERS team apply now!