URGENT - Board & Committee Administration Coordinator

Summary about this job

Detail information about job URGENT - Board & Committee Administration Coordinator. Terms and conditions vacancy

Role Duties:

• Providing sound administrative support for the Governance Team; including the administrative management of board and committee meetings.
• Prepare high quality documents using the Microsoft suite of products, including drafting correspondence, editing and reformatting documents (including letters, reports, emails, invitations, etc.) as required.
• Managing the development of board, committee and policy documentation such as version control and preparation of comparison drafts.
• Prepare and distribute documentation and agendas for committees.
• Prepare draft minutes.
• Maintain training and procedure manuals.
• Maintain proper records concerning committee operations and meetings in accordance with legislative requirements.
• Maintain accurate records of committee memberships and communication lists.
• Plan events, book venues, organise catering, arrange IT and related requirements.
• Providing efficient and accurate diary management including scheduling, coordination and prioritisation of appointments and events.
• Manage correspondence (as required) including use of the RAMS electronic file management system.
• Develop and maintain a collaborative and highly effective working relationship with relevant stakeholders internally and externally.
• Work on sensitive matters and maintain confidentiality and discretion.
• Respond to / filter telephone calls appropriately.

Criteria:

• Ability to liaise with Senior Academic staff; remaining professional at all times with excellent communication skills.
• To start ASAP - therefore you must have a notice period of 1 day - 1 week max.
• Strong administration and coordination experience - 2 years minimum.
• Ideal background in either Education sector, Government sector or exposure to Governance - desired.

Please apply now, and for any questions please call Demi at Randstad on 8215 1063.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.