Office Administrator
Were looking for a versatile office support professional who can join our established but growing business to assist the senior management team.
Summary about this job
Office Management
Company: Excelian Ltd.
Location: Sydney
Work type: Full Time
Salary: n\a
Phone: +61-3-9209-6712
Fax: +61-3-5599-9100
E-mail: n\a
Site: n\a
Detail information about job Office Administrator. Terms and conditions vacancy
Excelian Luxoft is a global IT Consultancy, with operations spread across offices in Australia, Singapore, India, Russia, Ukraine, Poland, UK, North America including New York, Houston and we also have people in Toronto, Canada.
Our Sydney office is growing and as a result of this we’re looking for an Office Support professional to assist with a wide range of tasks working alongside our senior management team and delivery staff, assisting the team and ensuring the smooth day-to-day running of the business.
Day to Day Duties
- Assist with staffing admin on Excelian projects at our Tier 1 and 2 Investment Banking clients.
- Welcome clients into the Excelian office
- Assist the senior management team with admin tasks such as Salesforce admin
- Assist delivery staff in chasing invoicing, following up on payments
- Helping HR with organisation of monthly team events
- Working on cloud managed service for a Hong Kong client (work is office based and 1-2 hours/week)
- Managing Corporate Social Responsibility (events, fundraising, ACRF)
- Office management – Woolworths orders, office works orders, management of IT inventory
- Booking meetings and managing meeting rooms
- Liaising with Barangaroo building management (access cards, fire warden, room bookings).
- Assisting HR in recording the annual leave and sick leave.
For this role we require someone competent with working with a computer and a self-starter!
Competencies and soft skills
Competencies are the behaviours, skills, knowledge, abilities and personal qualities that you need to be effective in your role.
- Communication skills: expresses ideas effectively, both verbally and in writing; adjusts language, terminology and non-verbal communication as appropriate.
- Teamwork: works effectively with others; helps to build strong teams and networks.
- Personal leadership: realistically identifies own skills, experience, knowledge and other personal attributes; displays confidence and resilience.
- Results driven: knows how to get the work done most effectively; delivers a high-quality service.
- Planning and organising: identifies and meets milestones; understands and articulates deliverables; assesses and mitigates risks; sticks to the scope of work and manages any changes.
- Analytical decision-making: identifies and solves problems using insight and experience to make good decisions; gathers relevant information, identifying important issues and drawing conclusions.
- Interpersonal skills: develops and uses a wide range of strategies to influence and persuade others; gains acceptance and commitment from others.
We offer a wonderful working environment in a brand new office with views across the water, we offer a competitive salary with additional annual leave and benefits including health and life insurance.