Executive Assistant/Personal Assistant - Advisory

Summary about this job

Detail information about job Executive Assistant/Personal Assistant - Advisory. Terms and conditions vacancy

About BDO:

BDO is the largest mid-market professional service provider globally, with the depth and breadth of services and expertise to deliver on all of our clients’ needs. At BDO, exceptional client service underpins our belief system and all aspects of service delivery to our clients. Our culture is collaborative and personal, and we recognise that to deliver exceptional service, we must provide an empowering and flexible environment for our people.

Current Opportunity:

An exciting opportunity exists for an experienced Executive Assistant looking to build and own their next role and grow with a new emerging business stream. You will support the Partners in providing effective and efficient administrative support within the Advisory team.

Duties and Responsibilities:

• Manage and coordinate the diary and schedule of Partners.
• Email management, including drafting emails on behalf of Partners.
• Reply to correspondence on behalf of team and Partner, and draft correspondence.
• Prepare Partners and/or Senior Staff for all meetings including providing relevant information/documentation.
• Proactively managing Partners action item lists following external and internal meetings.
• Effectively prioritises work for Partners.
• Attending meetings, taking detailed minutes of contents and action points; ensuring these are distributed in a timely manner and action points are followed up on by the relevant individuals.
• Assisting Partners to develop and deliver Firm wide initiatives; in conjunction with other staff, Shared Services teams and Executive/Personal EAs.
• Screening telephone calls, enquiries and requests, and handling them when appropriate.
• Incoming and outgoing mail
• Coordinate and manage travel arrangements.
• Assist in preparation of proposal and tender documents, as required.
• Preparation of presentations.
• Marketing support - tagging clients, maintaining client lists, bulk mail outs.
• Maintenance of CRM database for Partners, including reporting and liaising with Partners/Staff to obtain necessary information. CRM reporting as required.
• Assisting Partners in managing Business Development programs and follow up as action items as required.
• Input timesheets and manage expense claims for Partners.
• Maintaining office systems, including data management and filing of all client correspondence.
• Arrange meetings, including booking rooms, catering, tele/video conference facilities. Meet and greet clients, as required.
• Provide financial administrative support, managing billing and reporting of WIP productivity, debtors (as required)
• Organisation of both internal and client events

Qualifications, Skills and Experience Required:

• 3-5 years PA/EA experience within a professional services environment preferred
• Able to make decisions and use own judgement to address issues.
• Skill to manage work autonomously, excellent prioritisation skills and takes a proactive approach.
• Has exceptional client service ethic, sets and achieves high standards, professionally and confidently.
• Creates rapport to build constructive relationships in both formal and informal contexts.
• Adapts to changing workloads, deadlines and developments and maintains composure; helping others to do the same.
• Communicates clearly, concisely and accurately in all verbal and written communications, using appropriate business language.
• Experience with coordinating and monitoring billing
• Experience with multiple executive support
• Advanced knowledge of Microsoft Office suite.
• Knowledge of APS, PIQ, Flexipurchase and Promaster is desired

What we will offer you:

In addition to an industry competitive salary package, BDO offers a culture that emphasises career growth, professional development, collaborative culture, workplace flexibility and global opportunities.

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