Office Administration and Reception (Maternity Contract)

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The core responsibility of this role is to oversee the administration and reception at our busy head office based in Hendra.

Summary about this job

Receptionists

Company: Smoke Alarm Solutions

Location: Brisbane

Work type: Full Time

Salary: $40,000 - $49,999

Phone: +61-7-3527-1610

Fax: +61-3-9990-3875

E-mail: n\a

Site:

Detail information about job Office Administration and Reception (Maternity Contract). Terms and conditions vacancy

 

  • Provide the first impression of our business and assist the 70 on site staff with administration support.

  • Responsible for processing high volumes of mail, requiring the use of commercial folding and franking machines.

  • Responsible for processing work orders, compliance reports, invoices, and communicating with clients within various partner portals.
  • Responsible for maintaining the office inbox, which involves filtering 300-400 emails per day, and distributing them to the relevant department or individual. 
  • Responsible for filtering all voice mails received by the office during ‘closed’ hours and distributing them to the relevant department or individual. 
  • General office maintenance duties. 
  • Ad hoc administrative duties for various departments, at the request of the office manager. 
  • Responsible for maintaining the office equipment, including printers, scanners, etc. 
  • Responsible for organising the fire and evacuation training for new full-time staff members, using the company software. 
  • You will be required to use the company CRM (Dynamics 365) to access information; as such, previous experience using a CRM is preferable. 
  • You will be a highly organised individual, that enjoys maintaining operational process.
  • You will have excellent verbal and written communication skills.
  • You will be working in a tight team, so the ability to work well with others, as well as autonomously is highly valuable. 

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