Accounts Administrator & Receptionist

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A career opportunity to provide key administrative support to Altec Australia encompassing reception, accounts and general administration duties.

Summary about this job

Administrative Assistants

Company: Altec Australia Holdings Pty Ltd

Location: Melbourne

Work type: Full Time

Salary: n\a

Phone: +61-8-4842-5111

Fax: +61-3-1300-7048

E-mail: n\a

Site:

Detail information about job Accounts Administrator & Receptionist. Terms and conditions vacancy

Altec Australia is a leader in the design, manufacture and supply of both insulated and non-insulated trucks and cranes.

The Accounts Administrator position provides key administrative support for the business and reports to the Financial Controller.  

Key Responsibilities:

  • Customer invoicing and credit collection
  • High volume data entry, scanning, & filing
  • Vendor invoice processing (including GL coding)
  • Job costing data entry
  • Expense claim processing
  • Timesheet data entry & reporting
  • Receptionist duties
  • Flight, car & accommodation bookings
  • Organise meetings & catering
  • Mail
  • Stationery ordering
  • Banking as required
  • Data recording / reporting assistance with OH&S and QA
  • Ad-hoc as required

Education, Skills and Experience required:

  • Proven experience within a similar role
  • Excellent written and verbal communication skills
  • Intermediate Microsoft Office skills – specifically Excel, Word & Outlook
  • Experience with Oracle or equivalent ERP system preferred.
  • Involvement in a major ERP system implementation would be highly regarded
  • High attention to accuracy and detail
  • Ability to follow, establish & update work instructions
  • Current valid Driver’s License

Key Competencies:

  • Teamwork: Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
  • Customer Focus: Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.
  • Dependability: Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, meets attendance/punctuality requirements.
  • Problem Solving/Analysis: Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, understands the difference between critical details and unimportant facts.
  • Personal organization: Keeps information organized and accessible, maintains clean/functional work space, works systematically/efficiently, manages time well.
  • Adaptability/flexibility: Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, adjusts plans to meet changing needs.
  • Productivity: Manages a fair workload, volunteers for additional work, prioritizes tasks, develops good work procedures, manages time well, handles information flow.

Customer First – Enjoyment of Work – Family – Financial Stability – Integrity – People are our Greatest Strength – Quality – Spiritual Development – Teamwork

All applications must include a covering letter and resume. 

Equal Opportunity Employer

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