Team Coordinator / Executive Assistant

Summary about this job

Detail information about job Team Coordinator / Executive Assistant. Terms and conditions vacancy

Trust us when we say that part-time roles such as this are extremely rare! Not only will you be able to choose your days and hours but the work is varied, you'll become both a pivotal and valued member of the team and you will be working within one of Australia's most respected technology businesses.

The role is for 20 hours per week, across 3-4 days.
 
You'll be a senior admin superstar/Executive Assistant and absolutely love running the show the ensure that big things happen!

Based within the fast based and extremely busy finance department you will the right hand to the Chief Financial Officer’s Executive Assistant. In this innovative business, you are going to need to be a confident mover and shaker. Supporting a large team you will the person that loves a challenge and LOVES to GET THINGS DONE.

Maybe you were a senior EA in the past and are looking to take a little step back for better work/life balance, a skilled parent returning to the workforce or even a currently working parent who is seeking a bit more flexibility within their workplace. 

This is a fabulous opportunity for you to make your mark on a truly fantastic business and work on the prestigious executive floor. As a Senior Admin/Executive Assistant/Team Coordinator, you will have the opportunity to add value the senior executive’s and help the entire team run smoothly. As the glue that holds the team together, you will cover a wide variety of tasks, from booking travel, expenses, reporting and corporate events. 

You are the person who simply loves to organise. You're great with processes and systems, love keeping people in check and ALWAYS know what is going on.

So, what will you look after each week?

• Managing calendars, booking meetings for key executives within the group (not the entire team)
• Arranging meeting room bookings along with catering, AV equipment (set up by IT) and refreshments
• Booking corporate travel, both domestically and internationally - creating itineraries
• Compiling and running a variety of reports, weekly and monthly
• Setting up and managing new supplier information
• Managing and coding expenses
• Assisting with event management such as the Christmas party, client events, workshops and conferences 
• Creating high-level corporate presentations and documentation
• General adhoc administration duties to ensure the smooth running of the department

You'll be proud to say that you operate as the consummate professional, are proactive at all times and have very high standards. As a team player you'll love being the 'go-to' person and no job is ever too big or small.

In return you will work for an extremely successful and innovative team of professionals who genuinely love their work and also enjoy making a difference! Whilst the role is part-time it's is still a fantastic career opportunity, one not to be missed. 

To hear more about this exciting new position simply click on the APPLY button below. Should you have any questions feel free to call Rhiannon Hardie on 02 9271 0066.

We are looking forward to working with you.