EA / Project Support / Chief of Staff

Summary about this job

Detail information about job EA / Project Support / Chief of Staff. Terms and conditions vacancy

About The Client:
Boutique Consulting is working on behalf of a client looking for an amazing Executive Assistant who can look after this highly intelligent CEO for a month Holidays cover.

As one of the fastest growing health tech companies in Australia, my client is passionate about what they do. This tech start up is already well established in the Australia and are now moving themselves in to a major global player!  

The Role:
As the Executive Assistant to the Managing Director you will work closely with the Exec Team to ensure they seamlessly get through the day. 

You will be responsible for:

• Arrange and provide support for meeting and conferences including coordination, preparation and distribution of materials, agendas and minute taking
• Acting as Chief of Staff - and take meeting on behalf of the APAC Leader
• Coordinating diaries and schedules for MD & EO
• Assisting with the organisation of team functions, events, dinners
• Organising internal/external meetings including booking of meeting rooms/catering/ Hosting VIPs
• Providing support to various departments with basic tasks when required, including sales, marketing, HR and Customer Experience
• Assisting HR with the organisation and coordination of induction
• Assisting HR with recruitment administration from sending rejection emails to candidates, booking meeting rooms for interviews, booking interviews
• Developing and maintaining employee files
• Assisting with other ad hoc duties as required
• Assisting with hardware and software set up and all IT Issues

Coverage Period
Start Date: Wednesday 11 July 2018
Finish Date: Thursday 26 July or Friday 27 July 2018
  
The CEO’s movements fleshed out in advance. The main points for this personal is to be available for ad-hoc requests as well as shuffling the CEO’s schedule if needed & getting him to forums on time.
  
Key Behavioural

• Exceptional interpersonal & relationship building skills
• Works autonomously with minimal supervision, demonstrates initiative & priority management
• Proactive, forward thinking, efficient & discreet with a high attention to detail
• Highly self-aware & able to deal with complexity and ambiguity
• Act as a positive ambassador both internally and externally

Please feel free to give me a call ASAP as this role is an Immediate Start for the right person - Liz @ Boutique (02) 8098 0988