Receptionist and Administration

Summary about this job

Detail information about job Receptionist and Administration. Terms and conditions vacancy

The successful candidate will demonstrate a mature approach to their work with the ability to work well within a team environment and possess excellent communication skills.  They must also be reliable with a strong work ethic.

Tasks and Responsibilities

• Managing all phone calls and being able to attend to all enquiries
• Collection, registration and distribution of daily mail
• Ensure all meeting rooms, the front reception are attended to
• Scanning and photocopying
• Provide assistance to senior staff members as and when required
• Daily entry and maintenance of Member Database
• Generate mailing and distribution lists
• Collating information for reports
• General filing, archiving and records maintenance
• Organisation of catering for meetings
• Co-ordination of maintenance for printers (toners and repair)
• Diary Management 
• Minute taking 
• Ad-hoc administration tasks

Selection Criteria

The successful candidate will have the following skills and capabilities:

• Experience in a busy and fast-paced Reception /Administration role
• Highly reliable
• Methodical with setting priorities and their completion, well organised, highly detail oriented
• Able to multitask and prioritise
• Excellent communication and relationship skills
• Advanced Microsoft Office skills (Outlook, Microsoft Word)
• Able to work easily and professionally with clients from all levels
• Strong time management skills with the ability to meet deadlines and timeframes under pressure
• Able to work autonomously and be a team player
• Remain pleasant and composed when under pressure
• Good interpersonal and communication (written and verbal) skills
• A "Can Do"  attitude with a willingness to learn
• You will be able to demonstrate experience in a similar position, a commitment to delivering quality service, and the ability to build rapport at all professional levels.