Finance and Executive Administration Assistant

Summary about this job

Detail information about job Finance and Executive Administration Assistant. Terms and conditions vacancy

The purpose of this role is to provide administrative support to the broader Legal & Corporate Affairs team under the guidance of the Executive Board & Governance Assistant. This includes but is not limited to accounts receivable and payable, managing registers and databases, filing, preparation for Board and Committee meetings, stationery and assisting the broader team with ad-hoc tasks and projects.

Duties:

Assist in logistics for the Board and Committees

Assist in planning and organising Annual General Meeting of shareholders

Assist in managing the Secure documents room and relevant systems and databases on behalf of the Secretariat and Legal teams and update the relevant databases

Assist in maintaining the Secretariat and Legal SharePoint and intranet sites, IT systems and registers and databases

Accounts payable and receivables for the broader team

Assist in the coordination of team matters such as meetings, functions and training days

Assist in new starter/leaver set up/departures across the team as required

Order and maintain office supplies

General administrative tasks and project work

Profile:

Excellent oral and written communication skills

Strong organisational and interpersonal skills

Ability to communicate with all levels of management and stakeholders

Integrity and discretion pertaining to sensitive information

Time management skills and ability to cope effectively with time and deadline pressures

Attention to detail

Proficient in Microsoft office including the use of V look ups and Pivot tables

Self-motivated, proactive and adaptable

Job Offer:

$30ph - $32ph + Super

2 full days or 3 short days a week

Sydney CBD Location

Immediate start

Initially 3 Months - possibility of extension