Team Secretary
Team Secretary job supporting Chair and entire Federal Government organisation in Melbourne CBD
Summary about this job
Administrative Assistants
Company: Hays Office Support
Location: Melbourne
Work type: Contract/Temp
Salary: n\a
Phone: +61-7-1328-5994
Fax: +61-8-6322-5771
E-mail: n\a
Site: n\a
Detail information about job Team Secretary. Terms and conditions vacancy
- Melbourne CBD
- $35 per hour + super
- Federal Government
Team Secretary job supporting Chair and entire Federal Government organisation in Melbourne CBD
Your new company
My client is a busy Federal Government organisation seeking a professional, highly organised Team Secretary starting as soon as possible for 3 months initially with strong possibility of extension.
Your new role
In this role you will be responsible for providing high level Administrative support to the Chairs and the entire organisation in the following duties:
- Secretarial and administrative support
- Drafting and editing of documents and correspondence
- Arranging high volume of meetings
- Minuting meetings
- Diary and email management
- Manage the electronic filing for incoming correspondence
- Creating PDF documents
- Travel coordination
- Preparing and distributing board papers in electronic and hard copy format, including publication on Dropbox and SharePoint
- Coordinating international board papers
- Assisting with event organisation
What you'll need to succeed
To be successful in this position you will need to be extremely competent in the following:
- Demonstrated senior experience in carrying out a range of administrative and secretarial functions at board level
- Exceptional ability in arranging high volume meeting requests
- Very good organisational skills
- Ability to support a large team
- Excellent communication and interpersonal skills and the ability to liaise confidently with high profile internal and external stakeholders
- Excellent time management and organisation skills
- Possess a highly professional demeanour and strong communication skills
- Strong MS Office skills including strong working knowledge of SharePoint
Previous public sector experience is essential
What you'll get in return
In return you will gain experience working in a fast-paced Federal Government organisation and the opportunity to provide high level support to this dynamic, successful organisation. You will be remunerated an hourly rate of $35 per hour plus superannuation.
What you need to do now
If you're interested in this role, click 'apply now” or call Tyan Bekooy now on 96049670. Alternatively, if you have friends who may be interested in this role, please refer them to me. Please note that due to the high volume of applicants, only successful applicants will be contacted. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.