Personal Assistant

Summary about this job

Detail information about job Personal Assistant. Terms and conditions vacancy

We are a small team with a big mission and we need someone (hopefully you) to help us kick it into a higher gear. Firstly, you need to know what we are all about—read on and we can tell you about the superstar we are looking for and the role you’ll be responsible for.

What We Do

The work we do matters.

In short that work is providing owners, builders, architects and developers the expertise and quality product to allow them to create their dream and do it all without sacrificing their life for it. Another way of looking at it is: we bring dreams to reality, Quality You Can See. Inspirational Custom design supported by forward thinking, quality focused service, supported by Industry knowledge with experience and a business that is driven by Our Culture and Our Purpose which ensures growth, profitability and working with  great people, we add value back to society in a way that makes the world a better place.

That might sound a little altruistic, but we don’t care, it’s what we do and we know it matters.

Our company is growing and we need to add to the team to keep our momentum going—that’s where you may come in.

Working With Us

We are a core Business Team of six, with an enthusiastic manufacturing team and a quality sub contracting team backing us up — we are based in Chinderah New South Wales our work is focused mainly in South East Queensland and Northern New South Wales, a beautiful part of the world, everyone wants to live here.

We are a highly focused team who take our work seriously but don’t take ourselves too seriously. We look after each other and we do what it takes to get the job done. On the flip side we all have interests outside of work and understand the value of balance.

We rely heavily on technology. We use Microsoft, V6 Estimator, MFiles, Workflow Max, Xero, Adobe, all sorts of other cool toys that allow for better workflow. You need to be comfortable (and competent) with all that … otherwise you may as well move on to the next ad J

We invest in ourselves. One of our core values is ‘responsibility’. We believe we are the creators of our results (all of them … not just the good ones) so we work on ourselves to become better and become more. That is a cornerstone and non-negotiable

While we work to a plan, we are far from perfect. We often take on too much and have been known to take on too many jobs at once and then have the experience of working out how we are going to complete them to our standard and the customers expectation. These are challenges we are aware of and are committed to working on. Be prepared.

About You

You are a person who thrives on making things happen. You are strategic, intentional and brilliant with numbers. Once you are clear on the direction to take, you pursue it with dogged tenacity. You are an influencer and persuader and love to chase down an opportunity.

You do not allow your emotions to influence a business decision. You have the ability to step back and assess a challenge on the most beneficial way to proceed for the benefit of the business and our customers. You have a win win focused outcome.

You are a strong communicator who is very comfortable picking up the phone and building rapport with clients, alliance partners and prospects. You are versatile and responsive and are not fazed by a random curve ball.

You have experience in the Construction Industry and finances, you understand the importance of providing a quality product through communication, solid work processes and generating measurable results.

People enjoy being around you because of your charismatic, caring and positive nature. You like to have fun and are supported by a strong social network.

Your Role

You will be the person that brings it all together. Providing Personal Support to the Project Manager. You will be responsible for seamless communication and reporting internally and externally, measuring, monitoring and reporting the businesses performance. 

Your activities will vary from, but not limited to, Project and Production Managers support, creating clear communication pathways between these positions to ensure clear communication flow through management to manufacturing and customers, monitoring and reporting on job cost analysis, overseeing production processes to ensure they are followed, ensuring production schedules are adhered too, developing and maintaining customer relations as required. You will always be on the lookout for opportunities to improve our communication and business practices.

You will assist with financial reporting and monitoring of the business you may be involved with our marketing from time to time. You’ll be responsible for keeping our Job Costings current and ensuring we have current relevant information recorded for reporting and analytical purposes.

The role is permanent and requires a minimum of five days per week. It may change depending on your needs and ours.

Your typical week will be 70% following a plan and 30% responding to current conditions … whatever they may be.

You will be working in a team environment. We are a very flexible company and focus on output vs. input.

Next Steps

So you’re still reading - that can only mean one of two things:

1. You’re reading for amusement but there is no way you’re going to apply …

In that case, I’m glad we’ve entertained you, and maybe you know someone else who is a good fit?

1. You feel this role could be the one for you. If that’s you, here’s what you need to do:

We’d like you to tell us a bit about you … and not through your CV. Sure you can include your CV if you like but we’d like to know the real you and why you think you were made for this role.

You can present that information however you feel is appropriate for the role you are applying.

Email your application to [email protected] and from there we will advise the next steps. Thanks for applying and we look forward to connecting with you soon.