Team Administrator
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An exciting opportunity to join a reputable firm in North Ryde. The company is looking for an experienced, switched on Team Administrator.
Summary about this job
Administrative Assistants
Company: Charterhouse
Location: Sydney
Work type: Contract/Temp
Salary: n\a
Phone: +61-7-4267-5140
Fax: +61-8-3342-5449
E-mail: n\a
Site: n\a
Detail information about job Team Administrator. Terms and conditions vacancy
The primary focus of this role includes a variety of tasks to provide administrative support the wider team unit along with managers/directors/reception when required.
Responsibilities:
- Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
- Tracks operational data in a database, including financial and other reporting metrics
- Uses software tools to compile data into presentation format
- Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements Independently prepare presentations and recurring reports
- Coordinates special projects and department activities
- Coordinates office functions with other departments
- Receives and responds to routine correspondence following established procedures
- Supports Director and Managers
- Maintains filing system;
- Order office supplies
- Utilizes general business equipment such as fax and copier in the performance of assigned duties
- Plans and coordinates meetings and special events as required
- Assists in the preparation of regularly scheduled reports, processes and check requests
- Receives telephone calls, incoming mail and other correspondence and route as appropriate
- Reception cover if needed
- Supports Manager(s) by typing proposals, letters and other correspondences
- May reconcile expense reports, process check requests and make travel arrangements
- Perform other related duties as required
Requirements:
- A team player, who is willing to assist when needed
- High level Excel and PowerPoint knowledge
- Exceptional communication skills with staff and clients at all levels of the business
- Highly organised individual who can prioritise their workload
- A key part of the role includes organising work events, travel and correspondence
- At least 2 years of experience in a similar position
- Outgoing, energetic and a passion to reflect work to customers
- Exceptional customer service and a positive attitude
- Previous experience working for a large infrastructure company would be an advantage
If you meet these requirements please click 'Apply Now' to be considered for this position!
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