Executive Assistant

Summary about this job

Detail information about job Executive Assistant. Terms and conditions vacancy

The primary purpose of this position is to provide management and coordination executive and secretarial support to the CEO. 

Responsibilities: 

• Provide high level, confidential administrative support to the CEO, including coordination of meetings, management and monitoring of travel arrangements, preparation of correspondence, meeting notes, reports, presentations and reconciliation of accounts.  
• Manage the CEO's time, commitments and diary to ensure urgent matters are prioritised.  
• Request, collect and collate information and format accurate reports and presentations of a high standard, in a timely manner and in accordance with required formats.
• Prioritise and filter incoming phone calls, requests and correspondence on a daily basis, drawing attention to urgent matters which require immediate attention and referring phone calls, emails and other correspondence to other staff as appropriate to enable the most effective use of time available.  
• Source and collate all necessary documentation including undertaking research on issues, companies and/or industries for the CEO/Team team in preparation for meetings, conferences and forums to ensure they have all information at hand in an easily accessible format.  
• Undertake a range of special projects to support the development of programs and initiatives and streamline internal functions as well as service delivery to clients.  
• Provide secretariat services to the team and administrative services including document registration, tracking and reporting in records tracking and management systems and filing of documents.    

Requirements:  

• Demonstrated working confidentiality, efficiently and productively whilst under the pressure of tight deadlines, high work volumes and conflicting demands.  
• Maintaining an appropriate level of awareness of the activities of teams across the Agency and the various issues impacting on their work.  
• Personable and professional when dealing with internal and external stakeholders 
• The successful candidate will be an experienced Executive Assistant (3 years+)    
• We are seeking a motivated and enthusiastic professional who can work autonomously and is also happy to assist the team where necessary. 

Please apply by submitting your CV via the  “APPLY” link below