Receptionist / Meeting Room Coordinator - Adelaide

Summary about this job

Detail information about job Receptionist / Meeting Room Coordinator - Adelaide. Terms and conditions vacancy

• Immediate Vacancy
• We think international but still act local
• What if we can? WSP

At WSP we develop creative, comprehensive and sustainable engineering solutions for a future where society can thrive. Equipped with an intimate understanding of local intricacies, world-class talent and proactive leadership, we plan, design, manage and engineer long lasting and impactful solutions to uniquely complex problems. With 43,000 talented people in more than 500 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.
 
We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals.

We are seeking a service-focused, tech-savvy professional to ensure an enhanced customer service across all client-facing areas of our Adelaide office.

As a member of our small, but high performing Front of House Team, you will be immaculately presented and provide a mature, composed and professional service to both internal staff and our valued clients.

In this demanding but rewarding role, you will:

• Meet, greet, and create a positive customer experience for clients, employees and visitors alike
• Deliver a professional, corporate reception service to both internal and external clients
• Maintain the immaculate presentation of the reception area, front of house and meeting room
• Manage and maintain meeting room bookings and coordinate with room set ups, organise catering and functions
• Field and forward all incoming phone calls, faxes, and general email enquiries
• Act as an integral member of the Adelaide Facilities team to ensure flawless delivery of a complete and integrated Front of House offering
• Personally provide knowledgeable AV support (video conference, Skype etc) to assist meeting hosts, as required
• Coordinate pool car bookings, paperwork and keys. Manage pooled first aid kits for use in pool car and hire vehicles
• Ensure security of the Office through diligent management of visitor access passes
• General administration and finance related tasks in invoice coding, cost recoveries. Coordinate corporate photo sessions, all staff notices, new starter welcome
• Demonstrate a passion for delivering quality service within a continuous improvement environment
• Take pride in ensuring our Front of House is maintained to the highest standard.
• Provide support and assistance to the wider Corporate Facilities Team as and when required

To be successful in the role:

• Min 2 years’ experience in a reception role
• Comfortable and confident with technology, able to learn processes and troubleshoot problems
• Professional presentation, friendly, calm with strong customer service focus and relationship building skills
• Be a self-starter who can work independently, but also contribute proactively to a strong team environment
• Sound knowledge of Microsoft Office including Word, Outlook and Excel
• Excellent time management skills with the ability to prioritise conflicting demands and multi-task
• Ability to adhere strictly to established processes with an extremely high attention to detail
• Demonstrate ability to adhere to confidentiality requirements and maintain a high level of ethical behaviour
• Display excellent initiative and problem solving abilities
• Reliable, consistent and dependable with a keen commitment to teamwork
• Highly proficient English skills, both written and spoken
• Experience in a similar role, specifically looking after AV set up would be highly regarded

We are a collaborative team of experts that thrives on challenge and unconventional thinking. Channeling our curiosity into creating progressive solutions to complex issues is both our mission and our passion.
 
Join us in doing purposeful, sustainable work that helps shape our communities and the future!
 
We are the best professional services firm, positioned to be partners for tomorrow's challenges.
 
Express your interest by clicking on the 'apply now' button. Your application will be treated in strict confidence
 
WSP supports a diverse and inclusive work environment as well as equal employment opportunities. We encourage Aboriginal and Torres Strait Islanders and people of culturally diverse backgrounds to apply.