Admin Support Officer x 3

Summary about this job

Detail information about job Admin Support Officer x 3. Terms and conditions vacancy

Admin Support Officer - NSW Government Department

We are seeking three experienced administration support officers with government background who are experienced and competent in SAP (finance module), CM9/Trim and general administration. 

The roles are part of Science Division's Sydney Metro admin team. Our team supports Science Division's Lidcombe laboratories and environmental programs. Occasional work in Sydney CBD may be required. 

Role Responsibilities:

• Competence in SAP finance model to create purchase orders, goods receipt orders, reverse goods receipts, process invoices and payments, run reports on projects and cost centres – need ability to read and understand a finance report (ie GL codes, cost codes) 
• CM9 / Trim document and records management skills. Tasks include daily use CM9 / Trim to store and access records – need to have record keeper (creator) access. Create records in accordance with conventions and do advanced searches, identify records incorrectly stored or duplicated and rectify, direct staff in where and how Trim records should be stored 
• Ability to organise themselves and a team and respond to multiple requests
• Effective communication skills (written and verbal) – ability to draft emails, send meeting invitations and be responsive to requests 
• Ability to provide support for meetings and workshops (prepare agendas, distribute papers, setup room and arrange catering) 
• Capability to assist with completion of procurement related admin tasks and forms for projects/contracts 
• Competence with MS Outlook, manage diaries in MS Outlook eg to diarise, arrange face to face and Skype meetings
• Competence with Word to create and edit word documents and tables including modify layout and formatting, printing, correcting and review of documents, create table of contents, headers and footers
• Competence with Excel to create tables with common formulas, apply formatting to cells and spreadsheets, insert headers and footers, sort and filter data, create pivot tables and charts and print
• Facility and office administration

If you have relevant experience, please submit your latest CV and we will be in touch shortly!