Personal Assistant

Summary about this job

Detail information about job Personal Assistant. Terms and conditions vacancy

This role sits with a busy government department looking for an experienced Personal Assistant/Executive Assistant to support two executives based in the Sydney CBD for an initial 3 month contract with view for extension.

Provide timely, high-level executive, business and secretarial support to the two executives to facilitate the day to day operations of the office and optimise effectiveness.

Role Responsibilities:

• Manage the executives’ diaries ensuring it accurately reflects each day’s activities, adding appointments consistent with the assessed importance of each matter, keeping the executives informed of the status of the diary and rearranging appointments, meetings as appropriate.
• Manage incoming correspondence to the executives, including review and identification of critical issues, determine priority, redirecting documents where necessary, and ensure appropriate allocation and follow-up and compliance with corporate style, format and content protocols.
• Coordinate access to the executives evaluating proposed meetings and, where appropriate, recommending delegation to other senior staff.
• Coordinate briefings for the executives to ensure adequate information is provided prior to each appointment/meeting and compile daily briefing folders and notes.
• Develop high quality, well-presented correspondence, briefings and reports in relation to matters the executives is managing personally and which are frequently of a highly confidential or politically sensitive nature.
• Undertake research at the request of the executives in relation to specific topics and support services requirements.
• Organise the executives meetings by coordinating and disseminating agendas, papers and minutes, and organise catering and venue preparation as necessary and organise itineraries and travel for field visits, trips and meetings on behalf of the executives in accordance with policies and procedures, ensuring all relevant details are completed in advance and on completion of travel.
• Maintain effective records management systems.

To be considered for the role click the 'Apply' button or for more information about this and other opportunities please contact Alyssa Lau on 02 9464 5658. Please quote our job reference number: 200179751.