Executive Assistant

Summary about this job

Detail information about job Executive Assistant. Terms and conditions vacancy

About the business

The Aged Rights Advocacy Service (ARAS) offers a free, confidential and state-wide service to older people, or their representatives, who are:

• Consumers or potential consumers of community based aged care services including community aged care packages;
• Living in a Retirement Village;
• Consumers or potential consumers of services in Australian Government subsidised aged care facilities; or
• At risk of, or experiencing, abuse by someone they should be able to trust.

ARAS provides advocacy assistance to support older people to uphold their rights and their responsibilities.

ARAS is the South Australian component of the National Aged Care Advocacy Program.

The ARAS website provides more information about the range of work that ARAS undertakes, including advocacy, information and education sessions.

Applicants must clearly address the requirements of the person specification in their application.

Applications can be addressed to Marie Davis, Human Resources Manager, Aged Rights Advocacy Service.

Applications close on 31st July 2018, late applications will not be considered.

For further information, please visit our website www.sa.agedrights.asn.au or call 08 8232 5377.

Job tasks and responsibilities

The purpose of the Executive Assistant role is to provide the Chief Executive Officer (CEO) and Senior Management team with excellent administrative and operational support to ensure the ARAS office is highly functional and responsive.

As part of a small team in an evolving organisation, the Executive Assistant is a pivotal role in the office and in the organisation's operations.

ARAS operates in a dynamic, rapidly changing environment which requires flexibility, adaptability, initiative as well as excellent organisation and problem‐solving skills.

The Executive Assistant works with the CEO, Senior Managers and team members, as well as a broad range of stakeholders including Board members, Government representatives and departments, other Advocacy services, external businesses, and other state and national organisations

A full position description is available on our website www.sa.agedrights.asn.au

Person Specification

Qualifications/Skills

• A degree in Business or Administration is required.
• A minimum of 5-10 years previous experience as an Executive Assistant in a small to medium organisation.
• Previous experience using a range of software and familiarity with setting up and utilising cloud based storage systems.
• Sound understanding of information and knowledge management principles and practices.
• Knowledge of not‐for‐profit reporting and regulatory requirements (i.e. ACNC).
• Previous experience or understanding of the not‐for‐profit sector.

Knowledge and experience

• Successful experience managing a dynamic, rapidly changing office and providing high‐level administrative support.
• Demonstrated proficiency in the broad range of Microsoft Office products, particularly Word and Excel, and confidence in database development and management.
• Excellent oral and written interpersonal skills and demonstrated ability to interact with a diverse range of people.
• Demonstrated understanding and competence in managing the IT requirements of a small organisation.
• Experience in financial management such as purchasing, invoicing, reimbursements and budget management.
• Experience developing and implementing organisational systems and processes and an understanding of the challenges that face small organisations
• Proven capacity to produce high quality reports and documents in a timely manner for internal, external and Board purposes.
• Demonstrated initiative, flexibility and self-­‐management skills and proven capacity to work in a small team within a fluid and dynamic environment with limited supervision.
• Strong team player within a diverse environment.
• High level organisational skills and the ability to multi-­‐task and work under pressure to meet deadlines
• Sound analytical skills and an ability to work with discretion.

Specific employment requirements

• Satisfactory National Police Clearance required (must be less than 12 months old at time of joining).
• Work outside of normal office hours may be required from time to time.
• Current driving licence and willingness to drive for work purposes.
• Travel may be required within South Australia and interstate.

Job benefits and perks

City fringe location

Salary Sacrifice benefits

Not for Profit Organisation

SCHADS Level 4