Executive Assistant / Group Administrator

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Experienced Executive Assistant/Group Administrator to provide administrative support to the Manager/s of the Business Growth group

Summary about this job

PA, EA & Secretarial

Company: TransGrid

Location: Sydney

Work type: Full Time

Salary: n\a

Phone: +61-3-6944-1661

Fax: +61-3-6911-2458

E-mail: n\a

Site:

Detail information about job Executive Assistant / Group Administrator. Terms and conditions vacancy

The Opportunity (24 month fixed term contract)

An exciting opportunity exists for a polished, experienced Executive Assistant/Group Administrator to provide administrative support to the Manager/s and business unit to ensure the business office functions effectively and the Manager is provided with efficient and effective administrative and business support. You will be required to provide support to the business in achieving Corporate and Business objectives by co-ordinating activities, information and performance data as relevant.

Job Overview

As the Executive Assistant/Group Administrator you will: 
  • Manage and maintain the Manager/s electronic diary and email/ answering and screening all calls on behalf of the Manager/s
  • Prepare quality presentation materials; Proof-read and check style and format for all correspondence and reports submitted by manager/s
  • Co-ordinate Board Reports Submission
  • Coordinate events when required (i.e. venue arrangements, RSVP administration and facilitation of internal or external key speakers)
  • Maintain efficiency in all required computer packages -Maintain proficiency in MS Office suite of computer packages - Complete monthly dissection of credit card transactions on behalf of the manager/s - Complete labour costing hours and codes for the Manager/s - Maintain the business unit's most up-to-date organisation chart
  • Represent the Business Unit in a professional manner on committees when required
  • Provide business and project management assistance to selected Group Managers as and when directed by the Manager/s -coordinating activities such as preparation of internal memos, processing invoices and expenditure, keeping account registers updated
  • Ensure that all filing is kept up to date, that file movement is monitored and that files are archived appropriately using the TRIM record management system
  • Coordinate meetings preparing folders and agenda’s
  • Prepare and record minutes of Group Managers' meetings and other management meetings
  • Co-ordinate responses to internal and external action items arising from the Manager’s membership of Boards and Committees and external clients Travel Arrangements
  • Arrange Travel bookings for the manager/s and other accompanying Senior Officers, including the booking of accommodation, the preparation of itineraries and making other associated arrangements
 To be considered for the position, you will have:
  • Possession of Administration Studies Certificate or equivalent or/and solid experience in an Executive Assistant role
  • Solid relevant experience as an Executive Assistant or Group Administrator in a large matrix organisation
  • Proficiency in the use of relevant corporate information systems i.e. Ellipse, WMS, TRIM, Fleet
  • Sound knowledge of and proven experience in PC software Windows, Outlook, Word, PowerPoint, Excel
  • Ability to operate typical office machines
  • Excellent verbal and written skills
  • Minute taking skills
  • Excellent time management skills
  • Solid demonstrated team player
Please note, this is a 24 month fixed term contract.

At the heart of the national electricity market, our high voltage transmission network connects customers across NSW and ACT to safe and reliable electricity. We’re a newly privatised company that’s taking a leading role in encouraging the connection of renewable generation. Would you like to help us connect Australia to a low carbon future?

We offer fulfilling careers for driven people who can help ensure that our business and the essential services we provide are continually improving. Our people come from a broad range of backgrounds that reflect the communities we serve, and bring different perspectives to different challenges. 

Join us and make it happen for your career, and for the millions of Australians who rely on our services every day. For further information please contact our HR Business Partnering team on (02) 9620 0222 (ext 900 222) or visit www.transgrid.com.au/careers to view the position description and apply online. 

Our vacancy close dates may be subject to change, we will assess applications as they are received. 

We do not accept agency introductions as TransGrid operates a direct sourcing model. 

To view our Privacy Statement and how we handle personal and sensitive information click here

TransGrid is committed to Health and Safety, the Environment, Equal Employment Opportunity, Diversity and Ethical Practices. All applicants are expected to demonstrate an understanding of and commitment to these areas. 

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