Administration Officer

Summary about this job

Detail information about job Administration Officer. Terms and conditions vacancy

An exciting opportunity has become available in Clyde for an Administration Support Officer for a Government Organisation. This is a fantastic opportunity to develop into a Senior Administration officer. In this position, you will be a key member of the day to day operations supporting Line Managers and staff in other divisions while maintaining the organisations reputation.

This a unique opportunity, where you will support, deliver, provide, liaise and support. This is a varied role. We’re looking for someone who thinks quickly on their feet and can solve problems efficiently. This is a fantastic opportunity as you will need to be committed to deliver results and be an active member of the team.

Role will include the following duties:

• Researching, collecting, entering and compiling data and information, and preparing standard reports and documents.
• Identifying discrepancies and errors, amending after consultation as required.
• Preparing reports, draft letters and documents, take and prepare meeting minutes and agenda, develop routine policies, procedures and charts.
• Managing inquiries, and review documents and emails to expedite resolution
• Reconciling and processing contractor invoices as required
• Preparing purchase requests on Ariba and documentation for purchases, including office supplies, on a Purchase Card, and make purchases with Purchase Card, as required
• Creating, maintaining, storing, retrieving and monitoring files through effective use of TRIM system.
• Undertaking a range of routine administrative tasks e.g. diary management.
• Staff travel, meetings and new starters requirements (badge, log on etc) and staff records.
• Utilising standard and non-standard office software and office equipment to a medium to high level of proficiency and troubleshoot routine to complex technology problems.
• Balancing daily demands from internal and external customer's requests whilst delivering an efficient and effective level of administration support.

The following experience and qualities are essential in the right candidate:

• Demonstrated experience in providing administrative support with minimal supervision (systems, procedures, instructions, policies and records management) in a large complex organisation
• Demonstrated medium to high level computer skills and experience in relevant software such as MS Office Suite and databases
• Strong communication (verbal and written), interpersonal and negotiation skills for working collaboratively across all levels and advising managers and employees about policies, procedures and instructions
• High standard of presentation & clear communication verbally.
• Excellent professional attitude and strong work ethic
• Ability to build strong working relationships.
• A proactive and ‘can do attitude’
• Demonstrate ability to work in a fasted paced, high pressure environment and provide outcomes and solutions as required

To apply please click apply or call Elise Muscat on +61 2 8836 3609 for a confidential discussion.