Executive Assistant & Office Manager
Would you love to bring your expertise as an EA / office manager and join a team of professionals with a passion for adding value to their clients?
Summary about this job
PA, EA & Secretarial
Company: Negotiation Partners
Location: Sydney
Work type: Part Time
Salary: n\a
Phone: +61-8-7252-5720
Fax: +61-8-8834-3675
E-mail: n\a
Site: n\a
Detail information about job Executive Assistant & Office Manager. Terms and conditions vacancy
Your Opportunity…
We have ambitious plans for the future and are looking for an experienced executive assistant and office manager to join the team, initially for 2 days a week. You will coordinate the consulting team, look after the Managing Principal’s diary, liaise with clients and play a key part in evolving office processes to allow the business to grow further.
Negotiation Partners is a fast-growing consulting and executive education business with a blue-chip client base. We assist clients from large SMEs to global corporates as well as state and federal government with critical negotiations. We also coach executives in the art and science of professional negotiation.
Our reputation for professionalism and integrity is our most valuable asset. We are looking to interview individuals who share our passion for adding value and providing top quality service.
Key Responsibilities…
- coordinating the team’s busy schedule, expense management as well as organising the travel and diary of the Managing Partner
- maintaining the smooth operations of the office, including general administrative duties, updating our CRM system, and coordination of the office diary
- liaising with clients and our consultants on program bookings, participant enrolment, pre- and post-course administration and reporting
- preparing and proof-reading proposals, tender submissions, confidential reports, invoices and other documents
- assisting in the evolution of office processes, policies, procedures and forms
- completing other tasks from time to time as required by management to contribute to the overall success of Negotiation Partners.
Essential Skills, Knowledge and Qualifications…
To be successful in this role, you will have at least 5 years’ experience as a personal assistant, providing administrative support to senior leaders. Ideally, you will have worked in a small to medium-sized professional services firm, in conference management or in a B2B sales role.
Also required are:
- Strong administrative, organisational and self-management skills, with a high level of attention to detail, accuracy and the ability to multi-task
- Commitment to continuous improvement for yourself and the business
- Task oriented approach, when working solo, as well as with the team
- Excellent written and verbal communication skills, including managing up and co-ordinating consultants and associates
- Demonstrated ability to practice discretion and maintain confidentiality
- Advanced Microsoft Office skills in Word, Excel and PowerPoint
- Experience with online technology services, such as SurveyMonkey, Insightly, MailChimp, LeadPages, Google Apps, Xero, MYOB, QuickBooks, Calendly, etc. will be advantageous.
You will be based at our Wynyard office and flexible working arrangements can be negotiated to suit school hours or other commitments.
If you love to coordinate people, take pride in providing great service and would enjoy being the 'go to' person for a small team of professionals, then this role is for you.
Interested…?
Please submit your resume and cover letter via the 'apply' button.
To stand out from the crowd, please include a cover letter outlining which aspects of the role you find particularly attractive and briefly address each of the required criteria. Please also include the URL of your LinkedIn profile in the first paragraph of your cover letter.
If you have a question about this role before you apply, please contact Matt Lohmeyer at [email protected] for details.