Part Time Office Manager/Administration

Summary about this job

Detail information about job Part Time Office Manager/Administration. Terms and conditions vacancy

This role is the key Administration role and Office Manager for a busy Architectural business.

The role's responsibilities include, but are not limited to:

• Administering our internal accounting and billing systems and working closely with our external accountants to ensure accurate and timely reporting to management
• Performing many, varied administrative tasks as required
• Creating an effective relationship with our clients in the way we greet them in the office, talk with them on the phone or respond to their emails
• Maintaining a positive practice culture to ensure our busy practice runs smoothly including organisation of staff and client events
• Processing of payroll and superannuation in a discreet manner
• Monitoring of debtors and payment of creditors and consultants
• Ensuring all insurances and certifications are up to date and arranging new policies and/or renewal processes as required
• Assisting managers with maintaining Office and Quality Assurance manuals including forms, policies and procedures
• Inducting new staff into our Office Management system
• PA duties to the management team as required

To be successful in this role, you must meet the following criteria:

• Experience in managing the administration aspects of an office, including financials, payroll, events and administrative support
• Professional presentation and telephone manner to reinforce and enhance the required image of the professional services firm with our clients
• Proven record in taking on new tasks and projects and showing initiative in over-coming difficulties and barriers
• Microsoft Office skills, particularly around Word and Excel.
• Personal time management skills in managing and prioritising competing demands.

Some experience with accounting systems such as Xero or Quickbooks online would be an advantage.

This is a Part-time role and would suit candidates who want to work school hours. We would also consider a job sharing arrangement, with access to school holidays to match candidates lifestyle requirements by arrangement with their job share colleague. Other part-time schedules will also be considered up to about 70% of a full-time load.

If you think you would be a great match for this position, we would love to hear from you. We offer a supportive and friendly environment which supports growth and professional development and we value work/life balance.

A competitive remuneration package, pro-rated to the part-time hours, will be provided in recognition of your skills and experience.

Please apply through SEEK and include a one page cover letter including your availability and why you think you would be well suited to this position, along with your resume.