Administrative Assistant

Summary about this job

Detail information about job Administrative Assistant. Terms and conditions vacancy

• Boutique law firm
• Career development and opportunities with access to experienced mentors 
• Central Gold Coast Location

Your Role

Your role will comprise:

• Answer and direct telephone calls, take messages as required;

• Organise and schedule meetings and appointments;

• Maintain office equipment and consumables;

• Carry out administrative duties such as filing, typing, copying, binding, printing, scanning etc;
• Reception and general office maintenance;
• Meet and greet clients and other visitors to the office;
• Receive, sort and distribute the mail;
• Preparation and collation of Briefs to Barristers, when required;
• Personal tasks for partners as required;
• Maintain office supplies;
• Banking generally;
• Motor vehicle management;
• Liaison with Centre Management / The Rocket groundsman;
• File opening and maintenance;
• Court filing;
• Effecting service of court documents;
• Lodgements with Titles Office – efiling and physical attendance at Titles Office;
• Arranging couriers;
• Maintain office services;
• Catering for client meetings;
• Other miscellaneous administrative tasks as and when required.

CORE COMPETENCIES

• Proven admin or assistant experience;

• Knowledge of office management systems and procedures;
• Excellent time management skills and ability to multi-task and prioritise work;
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills;
• Strong organisational and planning skills;
• Proficient in MS Office;
• Experience with client management software, LEAP desirable but not essential;
• Minimum Grade 12;
• Driver’s Licence and own car.

ATTRIBUTES

• Excellent presentation;
• Confident;
• Team player;
• An ability to display initiative, and be proactive to assist where required;
• Positive attitude.

The position is available for an immediate start. The successful candidate will be remunerated commensurate with their experience and ability.

Applications close Monday 23 July 2018.

Please email your CV and covering letter to [email protected]