Administrator | Local Government | 3 Months Contract

Summary about this job

Detail information about job Administrator | Local Government | 3 Months Contract. Terms and conditions vacancy

A brilliant opportunity has arisen for an experienced Administration Coordinator who will provide assistance within the Business Unit by planning, organising and coordinating administration of financial management, budget, records, procurement and purchasing needs.

Client Details

Our client is a well-established Local Government organization who provides high-quality services across the community within Western Sydney

Description

The key responsibilities will include:

• Coordinate a full range of administrative support to the team including coordinating tasks, maintaining registers/databases, coordinating report activities and establishing and maintaining administrative processes to contribute to the smooth running of activities.

• Coordinate meetings; including preparing agendas, organising venues and catering, taking and distributing meeting minutes to support the effectiveness of the team’s meetings/committees.

• Respond to incoming enquiries (over the phone or face to face), providing information and referring enquiries in an effective and responsive manner to achieve an appropriate and positive customer experience.

• Provide accurate word processing and other support including; preparing correspondence, developing and maintaining spreadsheets, developing and reviewing content for relevant intranet pages, and extracting information from internal systems to support the achievement of team objectives.

• Provide purchasing assistance for the team, including raising purchase orders, good receipting and providing routine budget reports to the Manager, as required, such that the team’s purchasing requirements are met in an efficient manner and within budget.

• Maintain relevant records management systems and create, store, retrieve and archive files to ensure the accurate, well organised and safe storage of information.

• Participate in the review and development of policies, projects and resources as required, to contribute to the development of effective policies, projects and resources of the Unit.

• Mentor and instruct other staff in the above activities when needed so that the effective and efficient processing of office practices are administered.

Profile

The successful candidate will have:

• Strong experience working in a similar Local Government environment

• Experience and knowledge using TRIM record management system

• Proven computer skills and knowledge of word processing is essential including extensive knowledge of Microsoft Office Suite

• Advanced customer service and community liaison skills, including the ability to multitask and manage competing priorities.

• Relevant business administration qualifications or the equivalent experience in a similar role

• Good time management skills and the ability to maintain confidentiality

• Proven organisational and meeting planning skills with meeting legislative deadlines

• Excellent verbal and written communication skills, with high attention to detail

Job Offer

• Work-life balance
• Flexible working hours
• Competitive hourly rate

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Sowon Lee on 02 8221 8153.