Production Administrator Assistant

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Based at our Appin site, the Production Administration Assistant is to assist and support the area manager.

Summary about this job

Contracts Administration

Company: South32

Location: Wollongong, Illawarra & South Coast

Work type: Full Time

Salary: n\a

Phone: +61-8-4940-8235

Fax: +61-2-1673-7485

E-mail: n\a

Site:

Detail information about job Production Administrator Assistant. Terms and conditions vacancy

We are a globally diversified mining and metals company with operations in Australia, South Africa and South America. Headquartered in Perth, Western Australia, securities for South32 trade on three exchanges, the Australian Securities exchange (ASX), Johannesburg Stock Exchange (JSE) and London Stock Exchange (LSE).

Our purpose is to make a difference by developing natural resources, improving people’s lives now and for generations to come.

Our people are central to our success and demonstrate our determination to be a best-in-class operator. We aspire to be an inclusive organisation, where our workforce reflects the broader demographic of the countries and communities where we operate.  

The Opportunity – Production Administration Assistant

Based at our Appin site, the Production Administration Assistant is to assist and support the area manager and team in the control and coordination of operational and compliance activities. The role is responsible for driving efficient and effective administration of the function.

Key Accountabilities include:

  • Maintain office equipment including photocopiers, facsimile machine, binding and laminating equipment.
  • Monitor and maintain levels of stock, including consumable items and office stationery.
  • Review and develop office administration systems and procedures to meet changing demands, ensuring strategies are identified and developed in consultation with staff.
  • Financial responsibilities include raising/management of requisitions/orders
  • HSE responsibilities including data entry into the safety management systems, including field leadership and event reporting compliance
  • Act as a liaison with suppliers and financial services, management of vendors, obtaining quotes for supply of goods and services, assistance with validation of invoices
  • Provision of support for the management of the Mine site and administrative support for relevant department.
  • Maintain reporting data and records in accordance with Document Management protocols to ensure accurate and compliant reporting
  • Produce documentation for distribution to the wider site and stakeholders.
  • Effectively collaborate with internal stakeholders.
  • Conference, meeting and diary coordination as delegated
  • Manage and triage Main line enquiries
  • Coordinate and manage department staff travel
  • Review and assist with company correspondence, minutes and reports

About You

The ideal candidate will be interested in working for an organisation that embraces the diversity each person brings to the workplace. Our values of Care, Trust, Togetherness and Excellence will guide your decision making and interactions, while supporting you in generating courageous solutions. In addition, you will have:

  • Tertiary Qualifications in Business Administration or related field
  • Ability to effectively communicate and influence across various levels of the business.
  • Proven ability to work independently or cohesively in a team environment
  • Ability to manage highly sensitive information
  • Ability to show initiative and make factual based decisions
  • Effective organisational and time management skills

We would welcome applications from those who can demonstrate;

  • A good work ethic, with motivation to work in challenging situations;
  • A drive to exceed expectations and to constantly push for results;
  • Acts in line with the South32 values of Care, Trust, Togetherness & Excellence.

What We Offer You              

Offered as a permanent opportunity, you will benefit from a rewarding career path in a company that embraces diversity and collaboration. We offer an attractive remuneration package including performance-based bonus and participation in the Employee Share Plan.

Location

Illawarra Coal operations are located in the southern coalfields of New South Wales, near the city of Wollongong and approximately 75 kilometres south and southwest of Sydney.

South32 embraces diversity and encourages applications from people of all backgrounds.

 

 

 

 

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