Executive Assistant

All vacancies of AustraliaAdministration & Office SupportExecutive Assistant

Great opportunity for a skilled EA to join the Toll Group!

Summary about this job

PA, EA & Secretarial

Company: Toll People (St Kilda)

Location: Melbourne

Work type: Full Time

Salary: n\a

Phone: +61-3-3086-1624

Fax: +61-2-6707-5838

E-mail: n\a

Site:

Detail information about job Executive Assistant. Terms and conditions vacancy

  • EA to the Head of Health, Safety and Environment
  • St Kilda Road location
  • Work in a professional, dynamic office

Who are we?

The Toll Group is the Asian region's leading provider of integrated logistics services, generating annual revenue of AU$8.3 billion and employing over 40,000 people across an extensive network of 1,200 sites throughout more than 50 countries across the world. We’re committed to providing a safe, diverse, satisfying and fulfilling workplace for all of our people. We value integrity, trust, teamwork and being open and transparent.

The opportunity?

As part of Toll Group’s new growth strategy, an opportunity has become available for an Executive Assistant to join the Group Health, Safety and Environment leadership team and be responsible for building positive working relationships, managing change agendas, providing support, dealing with conflicting demands and work collaboratively with others.

Key accountabilities and responsibilities will include, but not be limited to:

  • Managing an extremely active annual calendar of meetings, travel, itineraries, visas and work plans, including prioritizing conflicting needs and handling matters expeditiously
  • Producing documentation and preparing reports, papers, advance PowerPoint presentations, excel spreadsheets and graphs etc. including drafting, creating, editing, proofreading, photocopying and binding
  • Supporting the Head of HSE to adhere to compliance with deadlines regarding all Committee Meetings, including distribution of materials, providing reading materials, and actioning items before the meeting
  • Liaise with others in both executive support roles and generally across the business to ensure coordination and scheduling of activities and ensure no conflict of activities elsewhere in the business
  • Managing all office administration activities including all purchases, ordering corporate materials, processing of invoices and generating purchase orders and expenses
  • Other ad hoc administrative duties as directed

The ideal candidate?

The ideal candidate will have significant demonstrated experience working in an Executive Assistant and/ or Personal Assistant role combined with a mix of team administration also. They will possess strong communication, organisation and prioritisation skills along with the ability to effectively and calmly handle multiple tasks. They will also be proactive, have a strong sense of urgency and possess excellent follow through skills.

In return, you will be rewarded with an inclusive and dynamic team environment, a passionate company culture and the opportunity to be an integral part of Toll’s new direction.

For a confidential discussion regarding this role, please contact Samantha Stojcevski, Toll People, 03 9049 4003.

We will not be liable for any fees or costs associated with unsolicited CVs sent directly to line managers from recruitment agencies.

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