Executive Administration Assistant

Summary about this job

Detail information about job Executive Administration Assistant. Terms and conditions vacancy

• National Firm
• Close to transport
• Professional and friendly team

National legal practice requires an Executive Administration Assistant with five (5) plus years’ experience to assist the directors and management team in the Sydney Office. 

Experience in a Legal office is preferable however not essential.  Our firm has ISO 9001 accreditation. 

The successful applicant will be working with a highly organised and skilled team.  We have a relaxed yet highly professional atmosphere.

This is a long term permanent employment position for the right person.

We are looking for a well-spoken and experienced executive administration assistant to assist in a busy law practice with the following experience and attributes;

• Experience of 5 plus years in an executive assistant role
• Experience and confidence working with directors, client representatives
• Flexibility in approach 
• Appropriate keyboard skills
• Ability to prioritise work and handle multiple tasks or assignments
• Work unsupervised while maintain commitment to deadlines
• Willingness to embrace technology
• High levels of integrity and discretion with a corporate outlook
• Understanding of quality processes and procedures
• Excellent communication’s skills both written and verbal
• Impeccable attention to details
• Actively support the firm’s vision and strategies including promoting change
• Ability to understand professional pressures and remain resilient under these circumstances maintaining a calm and composed approach

The position description contains tasks that require experience in dealing with a wide variety of people and cultures as well as ad hoc tasks and administrative duties. The successful applicant will have a willingness to undertake both equally. 

Your tasks and duties will consist of but not be limited to;

• Email monitoring, management and allocation to appropriate team member
• transcription typing
• Client correspondence and amendments to documents
• Preparing Briefs to Counsel
• Assisting in document indexing
• Assisting in file management, including E-filing
• Director diary management for court dates and meetings
• Assisting in opening and closing files
• Taking detailed messages and ensure they are issued to the relevant person
• Manage and arrange meetings including diary management to ensure no conflicts occur
• Arranging meetings over multiple time zones
• Organising team meetings and events
• Travel management
• Assisting the Directors with personal diary management and scheduling
• Assisting the Directors with ad hoc administrative and other tasks
• Assisting the Practice Manager with administrative task for ISO 9001 quality assurance
• Assisting the Practice Manager with reports for marketing and Surveys
• Assisting the Practice Manager with administrative tasks as required
• Assisting the HR Operations Manager with administrative tasks as required
• Assisting the HR Operations Manager with facilities and IT needs as required
• Assist in organising functions and CLE training sessions
• Administrative duties or tasks as required

 The following experience would be highly regarded but not essential as full training will be provided:

• Legal Experience
• Lexis Nexis Affinity
• Quality Assurance

Your application needs to address how you meet the criteria of experience, attributes and tasks.

Please provide your covering letter and resume of no more than six (6) pages; including two (2) contactable referees; via email to [email protected] marked to the attention of the HR Operations Manager.

“People of the Aboriginal and Torres Strait Island nations are encouraged to apply for this position”

NO Telephone contact will be taken.

NO Agencies please.

NOT suitable for Law Students or Graduates.