Office Administrator

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Provide administrative support in a small team environment to a leading community legal service

Summary about this job

Office Management

Company: JusticeNet SA

Location: Adelaide

Work type: Part Time

Salary: $50,250 (pro rata)

Phone: +61-3-6543-5764

Fax: +61-8-7200-7515

E-mail: n\a

Site:

Detail information about job Office Administrator. Terms and conditions vacancy

SUMMARY

Hours: 16 hrs / week negotiable (preferred over 4 days, eg, 10am – 2pm)

Duration: Permanent part-time

Location: Law School Building, North Terrace, University of Adelaide

Responsible to: Executive Director

Salary: Level 5 Clerks - Private Sector Award 2010 ($50,250 pro rata) + superannuation + generous salary packaging available

ABOUT JUSTICENET SA

JusticeNet is an independent, not-for-profit organisation that provides pro bono (free) legal assistance to low-income and disadvantaged clients. JusticeNet works with a network of lawyers to help hundreds of clients annually who cannot afford a lawyer or obtain legal assistance elsewhere.

ROLE

The primary function of this position is to provide general administrative support in a small team environment in order to facilitate the efficient and professional operation of JusticeNet’s legal services.

ACCOUNTABILITY, SUPERVISION & SUPPORT

The Office Administrator is responsible to the Executive Director and works closely with the Referrals Solicitor and Migration Solicitor. The position involves dealing with confidential client material and requires the highest levels of confidentiality and integrity.

DUTIES

Legal Office Administration

  • Maintaining office filing systems
  • Updating contact and membership databases and mailing lists
  • Maintaining office inventory and stationery
  • Monitoring the admin email account
  • Mail in/out (including major mailouts)
  • Drafting generic correspondence
  • Formatting letters and documents using Microsoft Word and Office software
  • Assisting in the organisation of meetings and events
  • Data entry and record keeping
  • File opening and closing
  • Liaising with the Law School on administrative issues
  • Liaising with JusticeNet’s bookkeeper/accountant
  • Executive support to the Executive Director as requested

Volunteer Coordination

  • Recruiting, rostering and coordinating office volunteers/interns (under the supervision/support of the Referrals Solicitor & Migration Solicitor)
  • Providing telephone reception support (when volunteers unavailable)

SELECTION CRITERIA

ESSENTIAL

  1. Excellent organisational skills and proven ability to provide high-level administrative support in a small office environment
  2. Ability to work independently, to take initiative, to prioritise and manage your workload, and have attention to detail
  3. High-level of computer literacy using office software (especially word processing, email, spreadsheets)
  4. Excellent communication skills (written and verbal)
  5. Strong interpersonal skills and ability to work as part of a team
  6. An interest in and commitment to access to justice issues and JusticeNet’s stated objects and values

DESIRABLE

  • A relevant qualification, or paralegal / legal secretary experience
  • Experience working in the not-for-profit/community sector

APPLICATION PROCESS

If you are interested in this position please send your resume and an application addressing the selection criteria (two pages max) to JusticeNet by email to [email protected]

Applications close 5pm 20 July 2018.

 

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