Executive Assistant

Summary about this job

Detail information about job Executive Assistant. Terms and conditions vacancy

• Excellent career opportunity
• Supportive, energised and flexible environment
• Impressive Sydney CBD Workplace

TSA Management is an Australian owned company, specialising in providing project, advisory and business management services to clients in the property and infrastructure sectors. With offices in Sydney, Brisbane, Melbourne, Newcastle and Canberra and experience that spans over 20 years, our services focus on working collaboratively with our clients in a way that improves project outcomes.

Due to the expansion of our operations, we have an immediate opportunity for a highly efficient Executive Assistant to join our team. In this collaborative role, you will report directly to the CEO and work closely with multiple teams and stakeholders on a variety of functions. In return, you will have the opportunity to develop your career with a progressive and growing consultancy, which provides supported professional development, flexibility and industry leading benefits.

Your key responsibilities will include:

• Provide executive level administrative support to the CEO including email and diary management and travel arrangements.
• Assist the CEO in coordinating and maintaining internal and external communication, including taking calls, responding to emails and interfacing with clients.
• Prepare and edit internal and external documents for the CEO and/or Director group (eg; board papers, reports etc.)
• Manage logistics for Board Meetings, Team Meetings, Events and Functions.
• Record, prepare and distribute meeting minutes and maintain organisational records (as required)
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele.
• Provide direction and coaching to Office Coordinator, delegating and managing workload as required.
• Manage travel bookings process for the business.
• Provide general administrative support to other Directors (as required).
• Establish and implement processes to ensure a smooth running and efficient office.

To be successful, you will have:

• Minimum of 5+ years’ experience as an Executive Assistant reporting directly to senior management
• Demonstrated ability to lead and manage administrative staff, provide direction and decision making to help prioritise workload
• Advanced Microsoft Office Skill especially competent in MS Word, PowerPoint and Excel.
• Strong organisational, time management and problem-solving skills with ability to multi task.

If you meet the above criteria, we welcome you to apply for this position by submitting your CV with cover letter, through our TSA Management Career's page at: http://www.tsamanagement.com.au/careers/
Job reference number: 000701