Business Administration Officer
The Business Administration Officer ensures the provision of high quality administrative and governance support to clients, employees and committee
Summary about this job
Office Management
Company: KGT Employment
Location: Broome & Kimberley
Work type: Full Time
Salary: n\a
Phone: +61-3-1281-4561
Fax: +61-2-6849-7223
E-mail: n\a
Site: n\a
Detail information about job Business Administration Officer. Terms and conditions vacancy
THE COMPANY
KGT Employment is an independent, community-based, not-for-profit organisation, focused on supporting both Indigenous and non-Indigenous people in the Kimberley region in establishing a career pathway by providing training, sustainable employment opportunities and support services.
Broome base position
BRIEF TASK DESCRIPTION
The Business Administration Officer will work closely with the administration team to ensure the smooth running of the KGT administration departments and ensure that the day-to-day administrative activities are carried out.
This position requires the successful applicant to deliver on the ‘core’ role responsibilities and provide support to the KGT Committee, CEO and Field Officers.
MAIN DUTIES INCLUDE
- Reception duties, telephones, faxes, emails, greeting visitors / clients
- Maintain mail schedules, banking, general filing and archiving
- Assisting clients with completing registration forms
- Prepare client induction manuals and information packs
- Audit client employment / training files monthly
- Job Ready (Database Maintenance) – creating, editing and reporting
- Assist payroll with collating client timesheets
- Prepare administration meeting agenda’s and minute taking
- Co-ordinate monthly vehicle inspection reports
- Provide support for travel and accommodation requests
- IT and marketing support , website and facebook posts
- Coordinate purchasing of goods as required
- Maintain compliance with contract obligations and reporting requirements
- Submit of claims and acquittals against multiple contracts and incentive schemes
- Maintain current policy and procedure documentation
SKILLS REQUIRED
- 3-5 years administration experience or group training experience
- Excellent customer service / phone manner
- Good written and verbal communication skills
- Work as part of a team or unsupervised
- Strong initiative
- Excellent organisational skills
- Ability to work under pressure
- Experience working for or interest in working for an Indigenous focused organisation
If this sounds like you, we would love to hear from you!
Please send your resume and a brief cover letter addressing the selection criteria below explaining why you are the right person for our role.
ESSENTIAL CRITERIA
- Demonstrated 3-5 years administration experience
- Demonstrated ability to use initiative and organise and prioritise effectively
- Developed levels of written and oral communication skills
- The ability to work within both a team environment and independently
- Experience with the administration and maintenance of Customer Relationship Management systems i.e. (JobReady)
- Knowledge and understanding of Aboriginal culture
- Obtain a ‘successful’ Working with Children Card and a National Police Certificate
DESIRABLE CRITERIA
- Experience contract administration including submission of accurate reports and claims
- Understanding of Apprenticeships and Traineeships