Personal Assistant
Fantastic opportunity for an experienced Personal Assistant to join Amana Living. This role will report to the GM of Property & Projects.
Summary about this job
PA, EA & Secretarial
Company: Amana Living
Location: Perth
Work type: Full Time
Salary: n\a
Phone: +61-7-4841-1054
Fax: +61-3-7983-9306
E-mail: n\a
Site: n\a
Detail information about job Personal Assistant. Terms and conditions vacancy
ABOUT US
Amana Living is one of Western Australia's largest not-for-profit providers of care, accommodation and support for older people. We are proud of our reputation as a trusted, multi-award-winning provider, driven by a firm belief that the second half of life is for living. We offer a broad range of services, including residential care facilities, transition care programs, retirement living villages, home care, day care, respite, and dementia specific services.
ABOUT THE ROLE
We are looking for an experienced Personal Assistant to join the Property & Projects team at Amana Living. This is a permanent, full-time position based at our Corporate office in Subiaco. As the Personal Assistant to the General Manager (GM) Property & Projects, your duties and responsibilities will include:
Key Responsibilities
- Effectively manage the GM’s diary by prioritising, organising, receiving and actioning meeting requests from internal and external stakeholders
- Respond to, redirect and follow up on queries to appropriate internal and external resources
- Produce documents, briefing papers, reports and presentations
- Liaise with internal and external stakeholders, including clients, suppliers, architects, builders and staff
- Provide coverage for other Personal Assistants during periods of leave
- Ensure the department’s policies, procedures and all other documents are kept current on the intranet
- Scheduling meetings, booking venues and compiling meeting agendas
- Document, prepare and distribute meeting minutes where required
- Develop and manage the administration processes for the team
- Manage the purchasing and payments of invoices for the team, including tracking of expenditure for projects
- Process monthly credit card reconciliation and reimbursements
- Assist with developing the scope of works for projects
- Manage land titles, land and building classifications, and subscriptions to property resources
- Liaise with architects, builders and internal clients and other stakeholders as required
- Maintain master database of development opportunity sites
ABOUT YOU
The successful candidate will possess the following criteria and experience.
Essential Criteria
- National Police Clearance Certificate (no older than 6 months)
- Minimum 5 years’ experience in a related business environment or similar role
- Successful completion of pre-employment medical form and reference checks
- Experience in administration of meetings, including development of agendas and minutes
- Exceptional Microsoft Word and Excel skills and Intermediate PowerPoint skills
- Sound verbal, written and interpersonal communication skills
- Experience in working in a construction/property/land administration related environment (desirable)
- Experience in working in a project environment (desirable)
WHAT'S ON OFFER?
Working for Amana Living not only offers you a fulfilling career, we also offer industry leading pay rates and a range of other benefits;
- The ability to salary package
- Discounted private health insurance
- Access to our wellness program
If you would like to be considered, please apply now and ensure that your resume and cover letter are included with your application.