Executive Assistant

All vacancies of AustraliaAdministration & Office SupportExecutive Assistant

We are growing and need the best talent in Adelaide. If you are passionate about delivering exceptional service, we want to hear from you.

Summary about this job

PA, EA & Secretarial

Company: BDO

Location: Adelaide

Work type: Full Time

Salary: n\a

Phone: +61-2-9503-9998

Fax: +61-7-3243-9297

E-mail: n\a

Site:

Detail information about job Executive Assistant. Terms and conditions vacancy

BDO’s Business Services practice advises some of our state’s most dynamic privately owned businesses. We offer a full service platform to assist our private clients and entrepreneurs build and sustain the growth of their organisation over time.

We are looking to employ a dynamic and driven Executive Assistant to provide support to Directors and Accountants within our largest Business Services Team.   

In this role, your workload will be busy and diverse, with a core focus on delivering exceptional service to key stakeholders. You will share our passion for exceptional client service and will support the team to ensure we deliver. Your positive attitude means no task is too challenging for you and this will serve you well in an environment where no two days are the same. 

You will have the unique opportunity to make this role your own – we expect this role to grow with the successful candidate. Initially, the key responsibilities of this role include but are not limited to:

  • Provide personal, executive and operational support to the Directors
  • Ensure effective organisation of the Director’s workflow by providing complex in-tray and diary management, including responding to and/or distributing correspondence as appropriate/directed
  • Effective management of Director schedules, including scheduling of meetings and catering arrangements as requested
  • Respond to incoming telephone calls in the absence of Directors
  • Manage regular business travel arrangements (international and domestic) including research, all related bookings and itineraries
  • Monthly reconciliation of credit cards
  • Assist with client activities;
         - Preparation of client engagement letters
         - Work-In-Progress analysis
         - Billings assistance
         - Completion of client reports within tight timeframes
         - Extensive client and referrer liaison including pre-meeting briefings, arranging of
            appointments, gathering of financial data, preparation of correspondence and research
         - Preparation, review and formatting of tenders and proposals, adhering to tight deadlines
         - Preparation and formatting of presentations and reports
  • Minute taking at various meetings (as required) including drafting agendas and following through on action items
  • Effectively working with the Executive Assistants / Team Assistants in the Adelaide office to deliver as a team
  • Reception cover as rostered
  • General administration including time sheet entry, photocopying, scanning, drafting of correspondence, mail outs via mail merge, basic book keeping, expense reimbursements / reconciliations, invoicing and reporting

Proven experience in an Executive Assistant role is essential, preferably in professional practice.
A passionate and driven professional, you will have outstanding communication and interpersonal skills and exceptional attention to detail.  You will have a strong sense of urgency and initiative, as well as proven analytical and problem solving skills. You are a highly organised planner and true team player, with the ability to build strong relationships with internal and external stakeholders at all levels.

A Certificate in Secretarial, Administration or similar will be advantageous and you will have advanced skills in MS Word and PowerPoint. Intermediate skills in MS Excel and knowledge of Adobe InDesign will be well regarded.

An industry competitive remuneration package will be offered to the successful candidate, in addition to a range of provisions under our social, wellness and recognition programs. 

** NOTE: Previous applicants need not apply.

For further information regarding this position, please contact our People & Culture team on (08) 7324 6000. To submit your application, please click ‘Apply Now’ and follow the links through to the BDO Career site. 

 

Responds for Executive Assistant on FaceBook

Read all comments for Executive Assistant. Leave a respond Executive Assistant in social networks. Executive Assistant on Facebook, LinkedIn and Google+