Senior Administration Officer
Join this dynamic team and provide high level administration support to the Manager Planning Strategy & Urban Growth.
Summary about this job
PA, EA & Secretarial
Company: City of Greater Geelong
Location: South West Coast VIC
Work type: Full Time
Salary: n\a
Phone: +61-7-6054-9288
Fax: +61-2-2128-4187
E-mail: n\a
Site: n\a
Detail information about job Senior Administration Officer. Terms and conditions vacancy
About the Planning Strategy & Urban Growth Department
This department is part of our Planning & Development Division, and is responsible for developing policies, strategies and plans that manage the sustainable growth of Geelong to deliver liveable communities and places.
About the role
Provide a high level of administrative support to the Manager Planning Strategy & Urban Growth along with the department coordinators and their teams.
Key responsibilities
- Role model and promote Council values in all aspects of duty.
- Provide administrative support to the Manager.
- Provide high level task support to the Manager and Department Coordinators in relation to Department business activities.
- Provide support, direction and leadership to the other administration staff in the Department.
- Assist the Manager with budget monitoring, including preparing reports, raising purchase orders and processing invoices (where required), within budget guidelines and delegation levels.
- Provide secretarial support (take minutes and undertake follow up actions) for committee meetings, team meetings, forums and other community consultation sessions as required.
- Provide document development support capacity to the broader Department including preparation of brochures, promotional material, and department publications enhancement and Council web site page updates.
Key selection criteria
- Extensive secretarial, administrative and financial experience.
- Strong IT capability with advanced skills in MS Office suite and proven ability to utilise systems and software.
- Experience in the Coordination of records management systems, (electronic and hard copies) and creation and maintenance of databases.
- Proven ability to monitor budgets and provide the Manager with advice on expenditure.
- Highly developed written and oral communication skills.
- Highly developed organisational and time management skills with demonstrated ability to prioritise workloads, working professionally with a high attention to detail.
- Highly developed interpersonal skills, with the ability to influence others and resolve conflict.
About the City
As Victoria's largest regional municipality, the City provides the benefits of city living in a beautiful seaside location - all only 1 hour from Melbourne. We enjoy an open and inclusive culture with great employment conditions, competitive salaries, flexible work arrangements, paid parental leave, and many varied learning and development opportunities. The City is an equal opportunity employer and values the contributions a diverse workforce can bring to our community.
Applications and Enquiries
Click the Position Description link to view more information about this position. Applicants must address the Key Selection Criteria.
Enquiries: Tim Hellsten | 03 5272 5023 | [email protected]
Applications close 5:00pm Friday 3 August 2018.
Position Description