Office Manager
• Brand new office in Southbank, Melbourne • Part time role, flexible working hours - 22.5 hrs/wk • Close to public transport, shops and restaurants
Summary about this job
Office Management
Company: Australian Associated Press
Location: Melbourne
Work type: Part Time
Salary: n\a
Phone: +61-2-3483-1320
Fax: +61-3-7309-4183
E-mail: n\a
Site: n\a
Detail information about job Office Manager. Terms and conditions vacancy
Australian Associated Press is Australia’s national news agency, providing news, photos and information services to the media, commercial organisations and government. We have a long history of integrity, trust and pride ourselves on upholding AAP's four key principles which ensure we strive to be supportive, honest, inclusive and positive.
The role of the Office Manager is to provide administrative and basic operational support to colleagues in the workplace, ensuring everyday processes and procedures are effective and efficient. We are seeking someone who exhibits maturity, responsibility, discretion and good judgment. Reporting into the Operations Executive Assistant, this part-time role will be worked across a flexible working week of 22.5 hours. Working days and shift times are negotiable.
The role of the Office Manager is a busy and varied role and will include duties not limited to:
- Enabling a smooth operation of office services such as security, cleaning, waste management and parking
- Managing delivery schedules, as well as quantity and quality criteria, for office supplies (e.g. milk, stationery)
- Distributing everyday items such as mail, newspapers and courier deliveries
- Answering telephone calls and attending to any general inquiries from staff and clients
- Performing administrative tasks, including filing, billing, accounts payable and payroll, following relevant accounting protocols and authorisation requirements
- Supporting the IT department with procurement, disposal or relocation of office or computer equipment
- Assisting with the onboarding and offboarding of staff
- Assisting with the organisation of company events and staff activities (e.g. venue scouting and catering)
- Carrying out basic data-entry tasks for business areas
- Liaising with building management to address issues related to the office facility
To be successful for the role, you will have:
- Experience with general office applications (Microsoft Office or G Suite)
- Basic understanding of constructing tables and applying formulas in spreadsheets
- A responsive, flexible and level-headed approach
- Excellent communication and interpersonal skills
- Excellent administrative skills and high attention to detail
- An organised approach to all processes and procedures
- The ability to juggle tasks, prioritise and solve problems, working mostly unsupervised