Corporate Receptionist & Facilities Assistant

Summary about this job

Detail information about job Corporate Receptionist & Facilities Assistant. Terms and conditions vacancy

• Great central location
• Varied role with scope to really make it your own!
• Permanent | Full time | Available now

Founded in 2000, we are already in 11 countries with some 4,300 employees in Australia alone, over 4.3 million members and we are the business of choice to more than 65 funds, Link Group is dedicated and focused on providing innovative solutions to clients within the Superannuation industry.

Link Group offers innovative solutions and processes, combined with our proprietary technology to deliver a comprehensive financial data solution to all our Superannuation clients, servicing an underlying stakeholder base of over 10 million superannuation account holders. We support clients across all superannuation fund sectors including government, industry, retail and corporate.

Our team will work with our clients and members every step of the way and help achieve superior outcomes through effective solutions.

Purpose of the Role
As a Corporate Receptionist and Facilities Assistant your role is to focus on providing effective facilities administration and support to the Link Group business from a National perspective. You will assist with maintaining a dynamic & user friendly environment and facilitate the delivery of the best possible service levels.

This is a multi-skilled role involving; travel, building management, office accommodation and facilities, purchasing and administration.

Duties and responsibilities:

• Day to day reception duties
• Meet and greet all internal and external visitors 
• Answering the phone and directing calls to the correct areas
• Coordinate staff travel requests by liaising with the Link Group external travel provider
• Manage all tenancy issues for all Link Group sites
• Liaise with building management and external service providers
• Co-ordinate all building maintenance services including air conditioning, electrical/cabling, cleaning, plants, security 
• Responsible for issuing and terminating security passes to staff and visitors
• Maintain staff location list 
• Assist with internal relocations
• Manage office facilities by providing recommendations and organising purchase/lease/maintenance of office furniture and equipment, courier services, cabcharge, printers etc
• Arranging payment of invoices for products & services and ensuring appropriate cost centre allocation for all costs
• Ad hoc administration as required 

The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.

Ideal Candidate Profile:

• Previous experience in similar or relevant role
• Extensive administration experience 
• Prior experience in corporate travel administration ideal
• Knowledge of office administration policy & procedures
• Exposure in building services & office accommodation
• Excellent customer service and communication skills, both verbal and written

At Link Group we are proud of our diverse and inclusive workforce and we are committed to providing equal employment opportunities to all candidates.

Link Group runs a successful and evolving national Corporate Social Responsibility program.  Join us in helping those disadvantaged (physically or financially), needing assistance with education, addressing health concerns affecting our society, advancing our Indigenous Australians and migrants and securing our environmental future. Together, we can make positive change locally and internationally.


Applications will only be accepted from candidates that have the appropriate rights to work permanently in Australia. Successful applicants will be required to complete background screening prior to commencement of employment.