Personal Assistant
Provide high quality, executive level administrative support to members of the Portfolio Executive.
Summary about this job
Other
Company: RMIT University
Location: Melbourne
Work type: Full Time
Salary: $75578
Phone: +61-2-5353-1733
Fax: +61-7-7713-1222
E-mail: n\a
Site: n\a
Detail information about job Personal Assistant . Terms and conditions vacancy
- Convenient CBD location
- Full time, continuing position
- $75,578 + 17% super
- Convenient CBD location
- Full time, continuing position
- $75,578 + 17% super
Our Organisation
RMIT is a global university of technology, design and enterprise. Our mission is to help shape the world through research, innovation, teaching and engagement, and to create transformative experiences for our students, getting them ready for life and work.
The Global Development Portfolio is responsible for making RMIT genuinely global in reputation, operations and outlook. Under the leadership of the Deputy Vice-Chancellor (Global Development) and Vice President, the portfolio:
- identifies, reviews and harnesses opportunities to further enhance RMIT’s global model,
- nurtures RMIT alumni and stewards RMIT’s philanthropic activity,
- leads and coordinates RMIT’s global education partnerships,
- manages global experience opportunities for RMIT students, staff and alumni.
In addition, it connects and coordinates RMIT’s presences throughout the world including RMIT entities in Australia, Vietnam and Europe (Spain) and representative offices in other countries.
The Role & Your Responsibilities
The Personal Assistant is responsible, as part of the Executive Services team, for providing high quality, executive level administrative support to members of the Portfolio Executive. The position will assume responsibility for specific tasks which support the Global Development Portfolio operations more broadly. The nature of the position requires regular contact with the senior management of the University and is the first point of contact for internal and external stakeholders wishing to communicate with the executive members. The position may be required to interact professionally with external agencies and companies, government officials and staff in other educational institutions, as well as broadly across the University. The Personal Assistant is a member of the Global Development Portfolio Executive Services team and is expected to support other members’ activities and to collaborate to establish and maintain robust, consistent portfolio-wide systems and processes.
Skills & Experience Required
You will have extensive experience in providing high-level executive and administrative support to a senior executive or equivalent in a university environment or similar large and complex organisation. Important to this role will be your experience in providing high level, confidential executive support, including correspondence, visitor and diary management, internal and external meeting and function arrangements, conference and travel arrangements, credit card reconciliation, records management, preparation of correspondence, briefing papers and presentation materials, and other administrative activities as directed. Your strong interpersonal skills will see you maintain effective working relationships with key RMIT and external stakeholders to ensure the effective development of portfolio activities and appropriate information flow; participate in key RMIT forums as required. In addition, your ability to work in collaboration with the Portfolio Executive Services Team, apply and maintain appropriate and consistent systems including document control, diary management, and HR documentation to ensure that executive support is consistent, compliant and flexible across the portfolio will be critical in this role.
To Apply
To view a position description, please visit our careers website http://yourcareer.rmit.edu.au or for further information please contact Darren Conlon on (03) 9925 5287.
Applications close on Sunday 29 July 2018.
Applicants must separately address the key selection criteria as outlined in the Position Description.
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.