Admin Assistant - General

Geelong East Primary School was established in 1857 and currently has an enrolment of 284 students. The school has extensive gardens and grounds providing active and passive play areas, and several well maintained play equipment areas. The school has a long tradition of excellence and commitment to the total education and wellbeing of the students in its care. The school has extensive programs embedded in a strong values base. The entire staff work together in a purposeful and professional manner to plan and implement a curriculum which is based on enquiry learning models. This strengthens and enhances each student's potential - academic, social and physical.

The school is proud of its commitment to providing a wide variety of programs and activities to enhance its strong core curriculum. Particular strengths are its values ethos, student leadership development programs, commitment to the environment, intervention and enrichment programs. These programs cater for our many individual student needs. Geelong East PS  utilises a 1:1 BYOD program 3-6. Banks of iPads are available in each classroom Prep-6 as well as Laptops and netbooks.

The school continues to build teacher capacity in numeracy, literacy and wellbeing through a school-based consultant/coaching approach. The school has a variety of support programs to develop student academic and social needs. The Levelled Literacy program assists children from 1-6 who need support. Numeracy is also a priority with the school investigating and investing in programs to support the children in our care. We employ a speech pathologist 2 days a week and provide an oral language program to support our student needs. Our Healthy Living Victoria accreditation is a celebration of the whole school program aimed at the total child which includes the Wellbeing and Physical Health of our children. As part of this our Canteen is fully accredited by Nutrition Australia. We are an accredited eSmart school which celebrates the fact that we consistently support Cyber safety.

Our strong culture of care is extended through our Wellbeing program and strong community partnerships.  As part of the Alanna and Madeline 'Better Buddies' program our children have a student buddy to help and assist them in the yard. An extension of this is the Peer support program where students meet in cross-age groups once a week to discuss student issues and work collaboratively to support our culture of learning in a supportive environment. Geelong East Primary School continues its support of a positive environment through the Positive School Wide Behaviours program. Our student leadership program includes opportunities to be School Captains, Sport Leaders, Junior School Council members, Environment Club, Chess Club and Activities Leaders. Our Leadership Team have the opportunity to be involved in the Junior Rotary Award program.

The school has an 'app' to keep the community informed and involved and maintains communication through a bi-weekly newsletter posted on the 'app'. The different Levels of the school publish a newsletter on the alternate weeks which is printed and taken home by the students.

We have strong parent representation on School Council and its subsequent sub-committees. Our Parent and Friends group raise money to support our students. We are proud of the accomplishments of everyone in our community and hold a regular assembly every Wednesday afternoon to celebrate the children's successes. Once a term we hold a 'celebration' of the children's learning where the whole community can come into classrooms and share with our children the learning that has occurred. Children proudly exhibit their accomplishments to the community.

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.

[Attendance requirement for this position]

Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.

-    Undertake clerical and keyboard duties in support of the school administration function.
-    Provide document preparation support.
-    Maintain, enter and retrieve data from the schools computer system.
-    Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
-    Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
-    Prepare inventories, requisitions and uncomplicated documents.
-    Maintain and update basic written records.
-    Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
-    Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
-    Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
-    Make appointments and maintain diary records.
-    Select and use equipment in accordance with school procedures and manufacturer's instructions.
-    Receive enrolment documentation and record data.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

-  A probationary period may apply during the first year of employment and induction and support programs provided.

- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx