Facilities Manager

Sunbury College is located 35km (about 30 minutes drive) from the city on the northern edge of Melbourne’s north-west growth corridor. The enrolment for 2018 is 1016.

The staff are in the main a mixture of mature, experienced teachers in the expert range along with a number of graduates providing the school with an energetic mix.

A comprehensive curriculum is offered from years 7-12, including VET options and the College is organised around two sub-schools (middle years 7-9, and senior 10-12). The College has well established co-curricular programs with high interest and success in sport, the performing arts, student leadership and student engagement activities.

Sunbury College is set on 8 hectares and has well established facilities. With the addition of re-cycled water, the College has further improved the physical appearance of the grounds and general landscaping. The school is undertaking a large building upgrade which commenced in 2017.

The college is undertaking a review this year. In the area of student pathways and transition the College aims to provide a post compulsory program, counselling and advice that maximises the further education, training and employment options for all students. As part of its focus on student engagement and wellbeing, the College has undertaken to provide a supportive and productive learning environment supported by positive student and teacher relationships that promotes overall well-being and engaged motivated learners with a strong sense of connection to the school community.

Selection Criteria

• High level understanding of building compliance, particularly Department of Education & Training guidelines and processes (including OHS).
• Demonstrated technical knowledge and expertise and ability to carry out repairs/maintenance of facilities as required
• Demonstrated capacity to develop procedures and guidelines relating to the work area
• Demonstrated capacity to provide advice and support to the principal in respect to school facilities and grounds
• High level organisational skills, ability to prioritise workload and maintain accurate records.
• Highly developed interpersonal and communication skills.
• Highly developed skills to supervise and manage the work of other employees and contractors.
• Demonstrated commitment to ongoing learning and professional development for self and others.

The requirement of the role is for attendance during school vacation periods, up to a maximum of 30 days

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

• Work with the principal team to coordinate, organise and determine work priorities, assist with new projects and source quotes.
• Manage and prioritise the maintenance register for the school and attend to issues in a practical, timely and cost effective manner to ensure repairs meet statutory requirements.
• Carry out visual walk through each term to determine work needing to be undertaken. Complete or engage the necessary trades to complete these tasks.
• Supervise staff, but also be prepared to personally work on repairs/maintenance where appropriate.
• Develop and maintain a current and up-to-date knowledge of the mechanical, electrical, plumbing and other systems of the college, ensuring operational manuals are current and arranging service on equipment.
• Arrange mandatory and essential inspections and regular servicing of equipment, liaising with contractors to carry out works at suitable times, e.g. school vacation, curriculum days.
• Enter urgent works and inspections in the School Maintenance System.
• As a member of the OHS team, attend meetings and ensure requirements are met.
• Coordinate and induct contractors according to Department of Education and Training (DET) requirements.
• Provide the principal class and business manager with reports, statistics and advice as required.
• Liaise with the Assistant Principal on the Emergency Management operations of the school.
• Ensure all building works are carried out in accordance with DET requirements.
• Ensure that broken and/or damaged furniture/equipment is repaired, or if appropriate, disposed of in accordance with DET School Asset guidelines.
• Oversee the Physical Resource Management System (PRMS) also known as Schools Maintenance System (SMS).
• Supervise and assist with the maintenance of school gardens and grounds.
• Liaise with cleaning contractor re daily and periodical works.
• Coordinate support and assist with bumping in/out of special events - for example, music performances, information nights, school production, examinations, art and technology show.
• Source supplies, raise purchase orders and maintain relevant records.
• Respond to any emergency situations in an appropriate manner and undertake duties on rare occasions this may be required outside normal working hours.
• Undertake training as required.
• Undertake other duties relevant to the field of responsibility as requested by principal class.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.