Project Scheduler / Planning Co-Ordinator

Summary about this job

Detail information about job Project Scheduler / Planning Co-Ordinator. Terms and conditions vacancy

About us  

We are an Australian Company which is recognised internationally as one of the leaders in the design manufacture and supply of Rail Flaw Detection Systems. At RTI we genuinely believe that our people are our most valuable competitive advantage. We have a proud history, are highly successful, growing significantly, and have an enviable culture that hires well and retains its top talent.

The Company has a solid foundation with our head office in Lynbrook and clients located around the world. We have a unique opportunity for a mature-minded and experienced Scheduler/ Planning Co-Ordinator with enthusiasm and passion to join our team. This position is an integral role reporting to the General Manager.

 Key Objectives & Responsibilities will include: 

• Initial point of contact for client enquires, provide client updates ensuring they are responded to in a timely manner
• Analysing planning and scheduling resource allocation for client contract requirements
• Developing contingency plans, including accommodation bookings
• Maintaining existing client profiles with all testing specifications and relevant information, including job requirements, summary of RTI staff deployed, contact details and reporting requirements
• Ensure high quality and cost-effective scheduling and planning service is provided aligned to client requirements
• Identifying and reporting schedule risks and issues
• Participate in the tender preparation process
• Ensuring auditing and compliance of existing clients data
• Conduct regular audits and inspections to ensure compliance with the QMS
• Maintaining all internal Client calculators for invoicing purposes
• Collating and preparing monthly Client testing schedule data for Finance to invoice
• Booking training / inductions/ medicals with a focus on minimising impact on testing schedules
• Maintaining staff qualifications register and files to ensure currency
• Developing and controlling documents as required for RTI’s Quality Management System 
• Liaise with management and clientele to ensure success of the project
• Operate within the framework of company policies and procedures

Required Experience and Competencies:

• Demonstrated experience in planning, developing and managing schedules for multiple projects
• Able to offer commercially minded solutions to resource allocation and scheduling
• A high level of self-motivation taking responsibility for meeting objectives and progressing work within given timeframes
• Strong stakeholder management skills with the ability to communicate effectively at all levels, both internally and externally.
• Ability to demonstrate initiative with a proactive approach to continuous improvement
• Minimum 7 years in a similar role
• Exemplary customer service
• Pro-active and inquisitive personality
• Superior ability to problem solve
• Ability to multitask, strong attention to detail, time management and understand time frames
• Excellent computer skills, including proficient knowledge of Microsoft Suite (Outlook, Word, PowerPoint and Excel)

Our Offer to You

This is a great opportunity to join our Industry leading organisation where you will be rewarded with a generous and competitive salary package together with the continual support and guidance you deserve.

If this role sounds like a good 'fit' and you would like to apply in confidence, please submit your CV and Covering Letter addressing our key selection criteria and click on the "Apply Now" button. 

Kindly note, only shortlisted candidates will be contacted.

RTI is an equal opportunity employer and encourages indigenous Australians and females to apply. We promote inclusiveness, cultural diversity, gender equality and non- discrimination. To be eligible to apply for this role you must be legally permitted to work permanently in Australia.

Please note that unsolicited applications from recruitment agencies will not be accepted.