Procurement Officer

Summary about this job

Detail information about job Procurement Officer. Terms and conditions vacancy

An opportunity has become available for an experienced Procurement Officer.

The duration of this assignment will be from approximately nine months with a possibility of an extension.

You will need -

• Demonstrated ability to operate in environments that are continually changing and adapt to meet new requirements;
• Highly effective interpersonal, written and verbal communication skills and proven ability to articulate and present concepts clearly and concisely to diverse stakeholder groups
• Demonstrated ability to think strategically, indicatively and resolve complex problems
• Demonstrated ability to take initiative and make sound decisions based on an analysis of risk and business needs; and
• Demonstrated experience managing multiple stakeholders at various levels within an organisation

Position Objectives:

• Provide requirements for the efficient and effective operation of Procurement
• Coordinate and provide a range of educational and technical functions for procurement activities and supplier contract administration across the organisation.
• Provide advice and guidance to all staff on the procurement and supplier contract administration for goods and services.
• Provides advice and assistance on tender document preparation, assessment of tenders and preparation of contracts.

Key Responsibilities:

• Maintain and operate the computerised purchasing system following a competitive purchasing process
• Issue purchase orders for materials and services requested by Authorised Officers and assign cost to relevant budget allocations.
• Ensure internal financial controls around procurement are administered effectively.
• Coordinate the procurement process within the organisation.
• Coordinate contract administration.
• Monitor and report on designated areas of expenditure performance.
• Identify and investigate procurement non-conformances in relation purchasing policies and procedures.
• In liaison with management review, analyse and implement a good stock management system.
• Coordination of the opening and closing of tender box and registration of tenders received to the record system.
• Maintain and update the Contractor Register.
• Provide the best value when purchasing goods and services.
• Control the replacement and issue of protective clothing and equipment
• Assist with the preparation of tender, quotation and/or expressions of interest for the purchase of goods and services

Skills:

• A good understanding of Procurement practices and processes.
• An understanding of the operation and maintenance of a manual and computerised stock control system.
• Knowledge of stores procedures, issuing, receipting and stock control.
• Display an understanding of continuous improvement principles.
• Understanding of budget forecasting, management and reporting.
• Ability to inform and provide guidance to others and implement the requirements of procurement and contract activities.
• A high level of written and verbal communication skills.
• Effective communication skills when dealing with sensitive and confidential information.
• Demonstrated ability to establish, maintain, guide and educate others in high level standards of probity.
• High level written communication skills in order to prepare correspondence, reports, tender evaluations and presentations.
• Organisation skills, including project planning, time management and prioritisation.
• Well developed analytical and problem solving skills.
• Effective decision making skills based on policy and procedures.
• A high level of self motivation and time management.
• A high standard of customer service and general customer contact.
• Ability to meet deadlines.
• Understanding of budget forecasting, management and reporting.
• Ability to inform and provide guidance to others and implement the requirements of procurement and contract activities.
• A good knowledge of Microsoft applications Excel, Word, Outlook.
• Relevant experience in Procurement practices and processes, Debtors, Stores operations, inventory control systems, operation of computer systems and purchasing methods and procedures.

Maxima are committed to advancing workforce diversity and inclusion for all.
Aboriginal Torres Strait Islander and People Living With Disability are encouraged to apply.
To apply online, please click on the appropriate link below. Note that if you haven't received a reply within 2 weeks please regard your application as being unsuccessful in this instance.