Equipment & Operations Coordinator

Summary about this job

Detail information about job Equipment & Operations Coordinator. Terms and conditions vacancy

International Shipping Line

About Us

Hamburg Süd is an International Shipping Line and future-driven company with a long tradition. Not just in relation to our successful business activity in ocean and land transportation, but also in respect to the responsibility associated with it – one we exercise gladly and conscientiously. We feel especially responsible for our staff. Equally, we have made it our principle to act responsibly towards our customers, partners and suppliers at all times. In this environment, openness, tolerance and respect enjoy the highest priority.  As a premium logistics service provider, we do everything in our power to implement our customers' specifications as quickly and smoothly as possible.

About the Role

We are looking to fill two Equipment & Operations Coordinator roles to be based in our Sydney office. One role is on a full-time permanent basis, and the other for a fixed term contract to 31 December 2018.

Key Responsibilities

Equipment Functions

• Ensure all EDI and manual transactions are received error free into GLOBE EM system.
• Ensure any errors are corrected in the GLOBE Error Management system.
• Assist the GSC team (India) that the MSK Equipment system (RKEM) and GLOBE EM module are in-sync
• Support and promote equipment triangulation with the GSC and the BNT.
• Ensure all equipment releases are sent to the depot and CODS from the GLOBE EM release module.
• Ensure that the releases are coordinated with the depot and the BNT.
• Coordinate special requests or demand request (wish list) to the BNT team or LOC management.
• Ensure and monitor any special requests (release) requirements are managed with the depot, CODS and BNT.
• Ensuring that sufficient equipment stocks are available to meet HS requirements, through CODS.
• This includes monitoring equipment availability and coordinating with the respective BNT.
• Ensure all movement updates in GLOBE meet any requirements from the COM organisation.

Operations Functions

• Ensure all vessel schedules in GLOBE are updated and 100% correct.
• Follow up on hot connections (full containers with tight T/S connections)
• Assist HSDG commercial teams with any communications with the BNT Port Captains.

Intermodal Functions

• Supportive to the intermodal coordinators and carry out any intermodal coordination work when required.
• Monitor performance of inland transportation vendors for full equipment, including round trip movements.
• Ensure that "in-house" intermodal vendors meet our standards of service quality and meet our current demand levels.
• Ensure the Purchase Order billing process is functioning properly.
• Ensure that intermodal transportation is carried out in an efficient and timely manner to ensure that local business requirements are meet
• Ensure there is a seamless coordination of all full container movements with the respective COM team.

Cost Reporting Responsibilities

• Receive, verify and code (in the system) all intermodal & operations invoices before these expenses are paid by the accounting department
• Verify, and identify where all costs are coming from and specify what YMC code and port/location these cost are assigned
• Ensure all non-disputed invoices are processed within 5 days and all disputed invoices are resolved within 7 days

About You

To be considered for this role, you will need to have the following essential and preferred skills and experience:

Skills Experience, Education, Qualities

• Secondary school qualification
• University Degree qualification is preferred
• 2-3 Years relevant shipping industry experience preferably in multiple roles
• Effective time management skills and ability to work within deadlines
• Self-motivated and independent thinker
• Ability to communicate, written or oral, effectively and clearly with vendors, other departments and customers
• Ability to work effectively and efficiently within a team and independently
• A good understanding of basic accounting principles
• High proficiency all MS office applications particularly EXCEL and ACCESS
• A good eye for detail, analytical in assessing issues in complex systems and workflows

Desirable Personal Attributes

• Self-motivated and independent thinker
• Desire to develop new skills
• Ability to multi-task
• Adaptable and flexible attitude

What’s on Offer

Salary will be commensurate to experience, qualifications and to the local market.

If you think this is an ideal role for you and if you are self-motivated, independent thinker, adaptable, able to multi task and with a desire to develop new skills, we invite you to send your application.

We ask that you send your resume along with a covering letter which details why you would like to work at Hamburg Süd, your drive to work in the shipping industry and a brief on your experience background.

Hamburg Süd is a global employer with excellent career prospects for the right candidate.  To be considered for this role with us, you must have full work rights in Australia. 

Please note only suitable candidates for this role will be contacted.

However applicant’s details will be kept confidentially on our files and to be contacted should there be a potential suitable role in the future.

Applications close by 20 July 2018