Data/Document Management Consultant

Summary about this job

Detail information about job Data/Document Management Consultant. Terms and conditions vacancy

• Manage organizational documentation through the document life cycle
• Strong understanding of data management and policy
• Understand state and federal legislation on data retention and submission

The Data/Document Management Consultant is responsible for control, security, accessibility, and timeliness of organizational documents that may be used by/useful to more than one employee, such as policies, procedures, guidelines, forms, templates, and training materials.

•    Develop the document management plan and update it, as needed.
•    Manage organizational documentation through the document life cycle.
•    Maintain organizational documents and the document management system.
•    Identify and investigate the need for documents of various types.
•    Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
•    Ensure that internal controls are in place and are functional.
•    Ensure the security, accessibility, and proper distribution of organizational documents.
•    Help develop and enforce documentation design, review, and storage guidelines.

Project Information:

• Gather and review current data/document classification schema, processes or procedures, providing a gap analysis.
• Assess compliance against documented classification as a measure of their uptake and effectiveness.
• Understand state and federal legislation on data retention and submission, related to specific data types they refer to.
• Understand joint venture or other partnership agreements, the requirements for retention.
• Record or agree corporate standards or requirements for data/document retention that may exceed legal requirements.
• Create a retention and submission policy for each data/document class within the document classification schema.
• Provide Training on reviewed and developed process.
• Define a process for periodic review to ensure documentation and policies are current

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