Admin Assistant / PA
The purpose of this role is to provide a high level of professional administrative and creative support to Tech Data’s APAC Marketing Leaders.
Summary about this job
Marketing Assistants/Coordinators
Company: Tech Data
Location: Sydney
Work type: Full Time
Salary: n\a
Phone: +61-7-6496-4331
Fax: +61-8-7727-8967
E-mail: n\a
Site: n\a
Detail information about job Admin Assistant / PA. Terms and conditions vacancy
About the business
About the business and the role
Tech Data Corporation is one of the world's largest wholesale distributors of technology products, services and solutions. From the data center to the living room, the world's top technology vendors depend on us to bring their products to market.
About the role
Job Purpose
The purpose of this role is to provide a high level of professional administrative and creative support to Tech Data's APAC Marketing Leaders. The role has a focus on the ability to be well organised and have strong administration skills. The individual needs to be able to set priorities, meet deadlines and achieve objectives through the efficient use of time. Professional communication skills and the capacity to work independently with minimal direction and collaboratively within a team environment.
Primary Duties and Responsibilities
Assist the Vice President, Marketing, Education and Business Innovation, Asia Pacific and the Associate Director, Marketing and Communications, Asia Pacific, with general administration and communication tasks including:
- Diary management, schedule local and international meetings across different time zones for Vice President, Marketing and Business Innovation, Asia Pacific
- Organise travel and international visa's as required within the travel guidelines
- Process expenses in a timely manner
- Coordinate monthly regional Marketing and Education team meetings including presentation material
- Work with marketing team to collect regional content and edit articles for fortnightly global internal newsletter
- Provide support for APAC internal communications and occasional external communications, including editing html emails (templates and training provided), creating PPT presentations and editing graphic templates (templates and training provided)
- Assisting with coordination of regional events, both internal and external
- Transfer information provided onto APAC intranet and website as required
- Act as the first point of call to team members for administration support
- Communicate in a professional manner to both internal and external stakeholders
- Prioritise and manage time as well as multitask
- Display confidence when dealing with others, along with good written and verbal communications skills
- Uphold high levels of confidentiality
From time to time, you may be required to assume additional responsibilities other than those specified above.
Skills and experience
Knowledge and Skill
- Strong customer service focus, degree of professionalism and an excellent phone manner
- Good presentation, clear communication skills (both written and verbal) & a great work ethic
- Able to communicate across all levels of employees and management
- Attention and eye for detail and strong time management skills
- Proactive, reliable and a mature attitude
Work experience requirements
- A Minimum of 2 years of Previous PA/Team Admin experience.
- Intermediate Microsoft office skills (Word, Excel, Power Point and Outlook)
- Confidence in dealing with different clients/customers.
- Beginner skills in Adobe Creative Suite preferable but not required
Education & Certification Requirements
- A minimum of Higher School Certificate or equivalent
- TAFE certificate in administration would be preferred