Wedding and Events Coordinator

Summary about this job

Detail information about job Wedding and Events Coordinator. Terms and conditions vacancy

About the business

BRISBANE POWERHOUSE

About Us

Brisbane Powerhouse is the home for living art, ideas and experiences, representing the personality of contemporary Brisbane.  We offer a year-round program of music, comedy, Writers and Ideas, film, visual arts, cabaret, circus and theatre, and produce some of Queensland and Australia's largest events, including Brisbane Comedy Festival, MELT: A Festival of Queer Arts and Culture, and Wonderland Festival.

We help create events and experiences that couldn't exist anywhere else, including the adrenalin rush of festivals, outstanding dining experiences, and the joy of witnessing a great performance. Our building is the hero of our story, with audiences and artists intersecting at its heart.

Our Values

Personal
Contemporary
Awesome

Our Cultural Vision

We belong to a place and time
We have a foot in New Farm and a foot in New York
We value enthusiasm and engagement
We are builders, but we do not build alone

About the role

POSITION SUMMARY
 

The Wedding and Events Coordinator is responsible for coordinating activities to support the effective promotion and delivery of all weddings and assist with private and corporate events at Brisbane Powerhouse.

KEY ACCOUNTABILITIES

KEY ACCOUNTABILITIES
 

Wedding and Events Management

• Conduct Site Inspections
• Prepare event orders and floorplans for each event
• Maintain relationships with internal and external suppliers including catering, beverage, styling, equipment, theming and other external event companies
• Assist in the implementation of event related compliance issues including but not limited to liquor licensing, responsible service of alcohol, event security and workplace health and safety
• Assist in delivery of marketing and related support material to successfully promote weddings and events, including open days
• Ensure effective execution of events, including providing clients with prompt and accurate information in the lead up to the event
• Liaise with suppliers in order to manage and deliver event requirements

General
 

• Work in a collaborative manner with other departments in support of all Brisbane Powerhouse initiatives
• Uphold best practices, policies and procedures required for the operation of the Events unit
• Maintain awareness of trends in weddings and event management
• Ability to work under pressure

SELECTION CRITERIA

SELECTION CRITERIA
 

• Demonstrated experience in wedding and event management
• Demonstrated experience in administrative roles with a requirement for attention to detail
• Knowledge of events and functions industry, specifically wedding industry
• Analytical & problem solving skills with ability to demonstrate initiative when required
• Good time management skills and ability to effectively manage competing priorities and commitments
• Demonstrated ability to work effectively as part of a team
• Well developed written and oral communications skills with the capacity to provide high quality customer service to diverse clients
• Computer literacy with ability to use word processing packages, spreadsheets, and databases
• Outcome focused and possess a high level with of commitment with the ability to identify and contribute to value added services
• Flexibility to work outside business hours and on weekends. Standard hours in this role are Tuesday to Saturday, with the need to work Sundays as required by the business.
• Open C class driver's licence

Desirable

• First Aid Certificate
• Responsible Service of Alcohol
• OLGR Approved Manager
• Sound Food and Beverage knowledge
   

POLICIES AND WORKPLACE PRACTICES

All Brisbane Powerhouse employees are required to acquaint themselves with the organisation's policies and procedures and to abide by them at all times. It is expected employees will:

• Uphold the Brisbane Powerhouse values.
• Be respectful towards the organisation, colleagues, clients and general public.
• Act collaboratively with all colleagues.
• Act in a safe and responsible manner at all times.